On-Site Amenities
ASH Booth
Stop by the ASH Booth (#1101) in the exhibit hall to learn about the Society’s resources and opportunities for hematologists at all career levels. ASH staff will be available to answer questions about ASH meetings, resources, and initiatives and to assist with membership applications and renewals. Various ASH products will also be for sale at the booth, with deep product discounts available exclusively at the annual meeting.
ASH Store
ASH offers a variety of products to aid hematologists in their professional development. Stop by the ASH Store in the Orange County Convention Center Hall C to browse the latest ASH educational products, which will be available for a discounted on-site rate. Attendees will also be able to apply for or renew their membership at the ASH Store.
ASH Foundation Donor Lounge
Gifts of all amounts to the ASH Foundation are always helpful and appreciated. With cumulative annual giving of $250 or more, you can access the ASH Foundation Donor Lounge during the annual meeting.
The Donor Lounge will be in Gary Sain Cafe, which is located above the West Hall C lobby in the Orange County Convention Center.
In addition, individuals with cumulative annual giving of $2,500 or more for December 1, 2024, through November 30, 2025, will receive an invitation to the President’s Reception in recognition of their support at that level. Finally, qualified donors are eligible for a selection of time-sensitive benefits associated with the registration process for the ASH annual meeting. Visit the ASH Foundation website for more information about charitable giving and donor recognition opportunities.
Trainee Lounge
Trainees are invited to visit the Trainee Lounge located in ASH Central (Orange County Convention Center, West Hall C) to meet with colleagues and recharge with complimentary refreshments. Only those with a blue trainee badge will be permitted.
The Trainee Lounge will be open on the following days (all times listed reflect the Eastern time zone):
| Saturday, December 6 | 7:00 a.m. - 6:00 p.m. |
| Sunday, December 7 | 7:00 a.m. - 6:00 p.m. |
| Monday, December 8 | 7:00 a.m. - 6:00 p.m. |
| Tuesday, December 9 | 7:00 a.m. - 1:30 p.m. |
Collaboration Rooms
Small conference rooms for 10 to 20 people will be available for attendees to meet in a more private space to better facilitate networking and collaboration. Rooms will be pre-set with a conference table and chairs, a flat screen monitor, and cables to connect laptops. Each attendee will be limited to one 45-minute reservation per day.
The Collaboration Rooms reservation system will open in September 2025.
Reservations may also be made on site in ASH Central or through the annual meeting mobile app (available in November). Please note that space is limited and available on a first-come, first-served basis. Back-to-back reservations are prohibited, and no catering or additional audio-visual equipment is permitted.
Collaboration rooms are intended for non-commercial attendees (physicians, researchers, etc.) to meet with each other. They are not designed nor available for industry representatives to conduct meetings of a commercial nature. Industry is welcome to request ancillary event space or exhibitor meeting rooms.
Hematology Meetups
Multiple seating areas with tables and chairs will be placed in the lobby areas of the Orange County and Hyatt Regency Orlando to enable attendees to meet one another for informal, impromptu conversations and small meetings. Look for "Hematology MeetUp" areas designated on the campus map to find the nearest location.
Childcare
Childcare at the ASH annual meeting is free!
To help support parents attending the annual meeting, ASH has made arrangements with KiddieCorp to provide free childcare services at the meeting from Friday, December 5 through Tuesday, December 9. KiddieCorp staff members are bonded and trained childcare specialists. Snacks, light meals, and beverages will be provided each day.
To register and for additional information, visit the KiddieCorp website or contact KiddieCorp’s Program Manager, Lesley Medina, at 858-455-1718 ext. 214.
Space is limited, so please register your child by November 14 to ensure participation.
Childcare Hours (subject to change, all times listed reflect the Eastern time zone):
| Friday, December 5 | 6:30 a.m. - 7:30 p.m. |
| Saturday, December 6 | 6:30 a.m. - 7:30 p.m. |
| Sunday, December 7 | 6:30 a.m. - 8:00 p.m. |
| Monday, December 8 | 6:30 a.m. - 8:00 p.m. |
| Tuesday, December 9 | 7:30 a.m. - 1:30 p.m. |
For safety reasons, children under the age of 12 are not permitted in the exhibit hall or poster hall. Additionally, ASH prohibits children and infants in sessions, as they may distract the speakers and other attendees. This policy must be agreed to when registering for the meeting.
Nursing Mothers’ Rooms
Dedicated lounges will be available for nursing mothers in safe, accessible areas throughout the Orange County Convention Center and Hyatt Regency Orlando.
A refrigerator will be available in the childcare room (room W110) for safe storage.
Photo Zone
Capture the excitement of the annual meeting with your friends and colleagues by taking a photo in the ASH photo zone, located in ASH Central (Orange County Convention Center, West Hall C). Various props and backdrops will be available and will change daily.
Headshot Alley
Need a new professional headshot? Get one for free at Headshot Alley, located in ASH Central during open hours on Friday through Tuesday. Your headshot will be sent to you via email for immediate downloading.
fASHion
Want ASH branded gear? Visit our fASHion shop in ASH Central! Shirts, hats, ties, and more are available for purchase, exclusively at the ASH annual meeting.
ASH Foundation Run/Walk
Begin your day in a fun, healthy, and philanthropic way by participating in the 12th annual ASH Foundation Run/Walk before attending the sessions on Sunday, December 7. Proceeds from all individual and group registration fees, as well as additional individual donations, will benefit the ASH Greatest Needs Fund! Learn more on the ASH Foundation Run/Walk page.
SmASH Pickleball
Take a break between sessions to challenge fellow attendees on the smASH pickleball court, located in the Orange County Convention Center!
Coat and Baggage Check
ASH annual meeting attendees may check coats and bags for free at one of the coat check locations at the Orange County Convention Center.
Free Wi-Fi and Internet Stations
ASH is pleased to offer internet access to all attendees in public lobbies and meeting rooms at the Orange County Convention Center and Hyatt Regency Orlando. This complimentary service is provided to support annual meeting activities requiring internet access, web browsing, and email connectivity. There are also internet stations available throughout the convention center.
Wi-Fi Zone for 2.4 GHz Devices
The Orange County Convention Center operates on the newer 5.0 GHz wireless spectrum. ASH understands many of our international attendees have devices that only operate on the 2.4 GHz wireless spectrum. Therefore, ASH will also offer a 2.4 GHz zone for annual meeting attendees with phones and tablets that are unable to connect to the convention center 5.0 Ghz Wi-Fi. This area will be located in the foyer of the Sunburst Room (W340)
Information Desks
Staff will be available at information desks throughout the San Diego Convention Center to provide assistance with general meeting information.
FedEx Office Business Center
The Orange County Convention Center business center is located in the West Hall C Lobby. The business center is run by FedEx Office and provides full-service business needs, including photocopying, faxing, and printing services. Office supplies are also available for purchase.
ATMs
Automated teller machines (ATMs) are available in the Lobby of the Orange County Convention Center.
Quiet Rooms
The Quiet Rooms are locations where participants may meditate, pray, or relax in a space that is quiet. For those that use the rooms for religious purposes, it is non-denominational, and separate rooms are provided to offer gender-specific areas for reflection.
Location:
Female Room – W108A, Orange County Convention Center
Male Room – W108B, Orange County Convention Center
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67th ASH Annual Meeting and exposition
Registration for ASH members will open on July 23, 2025, at 11:00 a.m. Eastern time.
Registration for non-members, groups, exhibitors, and media will open on August 13, 2025, at 11:00 a.m. Eastern time.