Meetings

Poster Presentation Instructions and Schedule

ASH is committed to offering the best continuing medical education in hematology. As a presenter, you play a key role in this effort. Disclosure of all relationships helps maintain the integrity of the information presented at ASH meetings. Additionally, the Accreditation Council for Continuing Medical Education (ACCME) requires that presenters disclose relationships in writing for the poster sessions.

To ensure full disclosure, presenting authors whose abstracts were chosen for poster presentation must list relationship disclosures for themselves and all co-authors at the bottom of the poster. If an author has nothing to disclose, the statement should read, “There are no relationships to disclose.”

In addition, a conflict-of-interest statement will be provided and posted on the poster board by ASH staff.

Poster Presentation Schedule

Set-Up Viewing Presentation Dismantling
Session I
December 11		 7:00 a.m. - 9:00 a.m. 9:00 a.m. - 730 p.m. 5:30 p.m. – 7:30 p.m. 7:30 p.m. - 7:45 p.m.
Session II
December 12		 7:00 a.m. - 9:00 a.m. 7:00 a.m. - 3:30 p.m. 6:00 p.m. - 8:00 p.m. 8:00 p.m. - 8:15 p.m.
Session III
December 13		 8:00 a.m. - 10:00 a.m. 7:00 a.m. - 3:00 p.m. 6:00 p.m. - 8:00 p.m. 8:00 p.m. - 8:15 p.m.

Guidelines

All poster presenters are asked to upload a static image of their poster as well as a 5-minute video narration of a PowerPoint summary of the poster to Freeman Event Technology’s Orchestrate presentation management system. Instructions for completing this upload process will be sent out in October.

Additionally, one poster board (approximately 4 feet high and 6 feet wide) will be provided for you as well as a printed number identifying your poster board for presentation at the in-person meeting. Push pins will also be provided.

  • You will need to create a 5-minute brief PowerPoint presentation with accompanying audio narrating the contents of your poster. Refer to your Orchestrate introductory email sent by Freeman for more details on the process for uploading your completed presentation.
  • Charts, drawings, and illustrations may be included as long as your have copyright permission to use them. Remember to keep illustrated and written material simple.
  • Display of commercial/product sales posters is prohibited. Any poster that is deemed to be a commercial advertisement will be removed from the virtual meeting.
  • As part of your poster presentation we will include your email address so that attendees can follow up with you on any questions related to your poster presentation.

Logos

The Accreditation Council for Continuing Medical Education (ACCME) prohibits the use in educational presentations of any logo from any entity producing, marketing, re-selling, or distributing health care goods or services consumed by or used on patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests, therefore logos of academic institutions are allowed.

PosterCast

PosterCast is a free smartphone app that allows meeting attendees to stream the five-minute video explanation of your poster presentation as they view the posters in the in-person poster hall.

To record a PosterCast, download the free app on your mobile device and create an account. The app will guide you through the creation process and will produce a unique QR code for you to display on your poster's right edge.

Questions?

Please contact [email protected] or call 1-866-828-1231 or 202-776-0544.