There is so much to experience in Orlando, the hardest part of planning a visit is deciding what to do, where to go, and what to see. Start planning your trip!
Orlando has more than 236 days of sunshine per year and offers every kind of activity imaginable. You are sure to find a host of things to entertain and inspire in Orlando, including:
Beautiful nature parks and ecotourism optionsWorld-class golf courses, spas, and resortsBuzzing nightlife with exciting shows and sophisticated loungesMore than 5,000 restaurants featuring celebrity chefs, local favorites, and options for every palate.Additionally, Orlando is just a short drive away from many of Florida’s beautiful beaches.
Meeting Location
Sessions will occur at the Orange County Convention Center, West Building.
Key meeting areas at the Orange County Convention Center, West Building, will be located as follows:
Registration: Hall AB Lobby, Level 1ASH Central: Hall C, Level 2General Sessions: Hall D, Level 2Exhibit Hall and Exhibitor Meeting Rooms: Hall A1 – Hall B1, Level 2Poster Hall: Hall B2 – Hall B4, Level 2ASH Park @ The Plaza: Outside in the Fresh Florida air!back to top Weather
December in Orlando is usually very pleasant with warm and mildly humid weather. Temperatures in December typically range from 54 degrees Fahrenheit to 73 degrees Fahrenheit.
back to top Air Travel and Discounts
EWA Travel, Inc. is the official travel agency for the 2019 ASH Annual Meeting in Orlando. Attendee reservations will be e-ticketed and each attendee will receive an emailed invoice and e-ticket receipt. (A service fee is assessed for reservations/ticketing.)
EWA Travel, Inc.
Phone:
800-705-8580 (U.S. toll free)
520-797-0291 (Canada toll free)
1-703-522-2626 (International)
Email:ashcon@ewtravel.com
Agents are available for reservations from 8:30 a.m. to 5:30 p.m. Eastern time, Monday through Friday.
American Airlines, Delta Airlines, and United Airlines, in cooperation with ASH and EWA Travel, are offering special airfare rates for ASH annual meeting attendees, reflecting discounts between 2 percent and up to 10 percent off published fares. To receive these special fares, you must reference the special offer codes below when making reservations.
EWA will compare the discounts offered by American Airlines, Delta Airlines, and United Airlines to provide the best fare options based on individual travel needs.
To take advantage of these special fares, contact EWA Travel using one of the methods listed above.
You may also book your travel with American Airlines, Delta Airlines, or United Airlines directly using one of the options below.
American Airlines
Online:
aa.com
Phone:
(800) 2251-2255 (U.S. and Canada)
Offer Code:
A21D9AW (if booking by phone)
21D9AW (if booking online)
A service fee is assessed by American for phone reservations/ticketing.
Five percent off published fares (excluding basic economy and non-discountable fares).
Discounts are available for travel between December 1, 2019 and December 16, 2019.
AAdvantage® members may accrue mileage
| Delta Airlines
Online:
delta.com/meetings
Phone:
(800) 328-1111 (U.S. and Canada)
+001 (800) 328-2216 (International)
Offer Code:
NY2T2 (if booking by phone or online)
A service fee is assessed by Delta for phone reservations/ticketing.
Discounts vary from 2 to 10 percent depending on class of service and originating departure city.
Discounts are available for travel between November 28, 2019 and December 17, 2019.
SkyMiles may be earned.
However, SkyMiles travel award redemptions are not permitted.
| United Airlines
Online:
ua.com
Phone:
(800) 426-1122 (U.S. and Canada)
Offer Code:
Z Code: ZGXU
Agreement Code: 160128
A service fee is assessed by United for phone reservations/ticketing.
Discounts for domestic travel vary from 2 to 10 percent depending on class of service and originating departure city.
Discounts for international travel vary from 8 to 25 percent depending on class of service and originating departure city.
Discounts are available for travel between November 30, 2019 to December 15, 2019.
United MileagePlus miles may be earned.
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back to top Public Transportation
The area’s public bus system – LYNX – has routes servicing the Orange County Convention Center, with connections to the Orlando International Airport and Downtown Orlando. To plan your journey and obtain the latest fares, visit golynx.com.
The I-RIDE Trolley is one of the most convenient and least expensive ways to explore the International Drive Resort Area. Trolley stops are conveniently located in front of the West building on International Drive. Trolleys run an average of every 20 minutes from 8:00 a.m. to 10:30 p.m. Fares are $2.00 cash per ride or trolley passes are available for purchase at the OCCC Guest Services Desk. For current information on the I-RIDE Trolley, visit golynx.com.
A taxi ride from the airport to the convention center area averages $35, with taxis in general costing about $3 per mile.
back to top Car Rental
Avis, Budget, and Hertz are offering special rental car rates for ASH annual meeting attendees, including unlimited mileage. Rates are available from November 27 through December 14. Meeting rates are subject to availability.
Advance reservations are recommended, and blackout dates may apply. Government surcharges, taxes, tax reimbursement, airport related fees, vehicle licensing fees, and optional items, such as refueling or additional driver fees, are extra. Minimum rental age is 20 (age differential charge for 20 to 24 applies). Standard rental conditions and qualifications apply. When making reservations, check to see if returns to an alternate location are allowed.
To take advantage of these special fares, contact EWA Travel using one of the methods listed above under Airline Travel.
You may also book your rental with Avis, Budget, or Hertz directly using one of the options below.
Avis Rental Car
Online:
avis.com/aagroups
Phone:
(800) 331-1600 (U.S. and Canada)
International +001 (918) 624-4301
Booking code: AWD #B136001
Discounts will vary between Car classes and Rental Period.
| Budget Rental Car
Online:
budget.com/aagroups
Phone:
(800) 842-5628 (U.S. and Canada)
International +001 (918) 624-4301
Booking code: BCD #U001650
Discounts will vary between Car classes and Rental Period.
| Hertz Rental Car
Online:
hertz.com
Phone:
(800) 654-2240 (U.S. and Canada)
International +001 (405) 749-4434
Booking code: CV#054X0001
Discounts will vary between Car classes and Rental Period.
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back to top Parking
On-site parking for private vehicles is available at the Orange County Convention Center, West Building located adjacent to the building. Enter the parking garage either via Exhibit Drive, Convention Way or Westwood Boulevard. Daily rates range from $17 to $25, depending on vehicle size, and are due upon entry with no in and out privileges.
Additional parking is available at the North/South Building or off Destination Parkway. To access the North/South parking lot via Universal Boulevard or International Drive. The Destination Parkway Parking Garage is located two blocks west on International Drive.
For detailed parking information, visit occc.net/Attendee-Parking.
back to top Shuttle Bus Service
ASH will provide complimentary shuttle service between most hotels in the ASH housing block and the Orange County Convention Center. Shuttles will run during the hours listed below. Service frequency will vary throughout the day. Look for detailed shuttle bus schedules in your hotel lobby.
Shuttle Bus Schedule
| Friday, December 6 | 6:30 a.m. – 10:30 p.m. |
| Saturday, December 7 | 6:30 a.m. – 9:30 p.m. |
| Sunday, December 8 | 6:30 a.m. – 8:30 p.m. |
| Monday, December 9 | 6:00 a.m. – 8:30 p.m. |
| Tuesday, December 10 | 6:30 a.m. – 2:00 p.m. |
Service will not be provided for the following hotels as they are within walking distance of the convention center:
- Hyatt Regency Orlando – Accessible via skybridge
- Rosen Centre Hotel – Accessible via skybridge
- Rosen Plaza Hotel – Accessible via skybridge
back to top Visitor Safety
To stay safe during your visit to Orlando, please follow the tips provided below:
- Remove your ASH meeting badge when exploring the city.
- Always lock your front and/or patio doors. Use the safety chain/lock for security.
- Never open your room door unless you know who is there. If you did not call for the hotel service offered by the person at the door, call hotel security or the front desk to see if they have sent someone to your room.
- Place valuables in a safety deposit box in your room or at the hotel office. Do not leave valuables in your car.
- When checking into a hotel, consult the floor plan on the back of your room door to familiarize yourself with fire and emergency exits.
back to top