Travel Information

Meeting Location

Sessions will occur at the Orange County Convention Center and the Hyatt Regency Orlando. Key meeting areas are located as follows:

• Registration:
• Orange County Convention Center, Level 1 Concourse
• Orange County Convention Center, Westwood Lobby
• Hyatt Regency Orlando, Regency Tower Lobby
• Orlando International Airport Arrivals (Terminal A, Terminal B, and Terminal C)
• ASH Central: Orange County Convention Center, Hall C
• Marquee Sessions: Orange County Convention Center, Hall D2
• Exhibit Hall: Orange County Convention Center, Halls A3-B2
• Poster Hall: Orange County Convention Center, Halls B3-B4

Air Travel and Discounts

Global Travel Associates is the official travel agency for the 2025 ASH Annual Meeting in Orlando, Florida. Reservations are ticketed and each attendee receives an emailed invoice and e-ticket receipt. A service fee is added for a ticketed reservation.

United Airlines* and Delta Airlines**, in cooperation with ASH and Global Travel Associates, offer special airfare rates for 2025 ASH Annual Meeting and Exposition attendees, reflecting discounts of up to 10% off published fares. To receive these special fares, you must reference the special offer codes below when making reservations. Global Travel Associates will compare the discounts offered by United Airlines and Delta Airlines with other airlines to provide the best fare options based on individual travel needs.

To book through Global Travel Associates and take advantage of these special airfares, please call 703-665-3390 or email [email protected]. Agents are available for reservations from 8:30 a.m. to 5:30 p.m. Eastern time, Monday through Friday.

You may also book your travel with United or Delta directly using one of the options below.

*United Airlines – includes Air Canada, Austrian Airlines, Brussels Airlines, Lufthansa German Airlines, Swiss, and United codeshare flights operated by All Nippon Airways or Air New Zealand

**Delta Airlines – includes Delta codeshare flights operated by Air France or KLM

Car Rental Discounts

Hertz is providing a 20% discount off retail rates for the annual meeting. When booking online, enter CDP 2188961 under the discount code when making the reservation.

Public Transportation

The City of Orlando has an extensive bus service to help get you anywhere you need to go. Visit https://www.orlando.gov/Parking-Transportation/Public-Transit for detailed information.

A taxi ride from the airport to the convention center costs roughly $45, with taxis in general costing about $3.06 per mile.

Parking

On-site parking for private vehicles is available in parking lots adjacent to the North, South, and West buildings of the Orange County Convention Center (OCCC) as well as in the Destination Parkway Parking Garage, which is located two blocks west on International Drive. OCCC parking lots are cashless and accept Visa, Master Card, American Express, Discover, Apple Pay, and Google Pay. Parking rates vary based on event activity. 

For detailed parking information, visit https://www.occc.net/attendee-parking.

Shuttle Bus Service

ASH will provide complimentary shuttle service between most hotels in the ASH housing block and the Orange County Convention Center. Shuttles will run during the hours listed below. Service frequency will vary throughout the day. Look for detailed shuttle bus schedules in your hotel lobby.

Shuttle Bus Schedule (All times listed reflect eastern time zone)

Service will not be provided for the following hotels, as they are within walking distance of the convention center:

• Hyatt Regency Orlando 
• Rosen Centre
• Rosen Plaza
• Tru by Hilton Orlando Convention Center

Visitor Safety

To stay safe during your visit to Orlando, please follow the tips provided below:

• Remove your ASH meeting badge when exploring the city.
• Always lock your front and/or patio doors. Use the safety chain/lock for security.
• Never open your room door unless you know who is there. If you did not call for the hotel service offered by the person at the door, call hotel security or the front desk to see if they have sent someone to your room.
• Place valuables in a safety deposit box in your room or at the hotel office. Do not leave valuables in your car.
• When checking into a hotel, consult the floor plan on the back of your room door to familiarize yourself with fire and emergency exits.
• Never hand your phone to anyone that you don’t know for any reason, including providing a rideshare driver with directions or asking someone to take your photo.

Weather

December in Orlando is mild. Temperatures in December typically range from 55 degrees Fahrenheit to 75 degrees Fahrenheit.