American Society of Hematology

Minority Hematology Fellow Award Frequently Asked Questions

Application and Eligibility

I am an MD applicant, should I apply for the ASH MHFA or the ASH-AMFDP?

Applicants may submit applications to both the ASH-Minority Hematology Fellow Award (ASH-MHFA) and the ASH-Harold Amos Medical Faculty Development Award (ASH-AMFDP) if they deem themselves eligible for both awards.

If an applicant is offered both awards, he/she can complete their first year of research with the ASH-MHFA program (ex. June 2020 – June 2021) and begin research under the ASH-AMFDP program beginning in July 2021.

Determining Eligibility

You should consider applying for ASH-AMFDP if:

  • You already have a significant amount of research experience and preliminary data, and can benefit from 4 years of mentored research training
  • You will have completed the clinical portion of your fellowship before the start of the award
  • You are an Assistant Professor

You should consider applying for the ASH-MHFA if:

  • You are still in fellowship training
  • You have limited to no research experience
  • You still have the clinical portion of your fellowship to complete

Should you have questions about determining eligibility for these programs, please contact amfdp@indiana.edu and awards@hematology.org.

When is the application due?

Generally, applications are due in mid- January. Please check the awards portal for the official date.

If I forget to include a required element of the application after the deadline has passed, can I send it separately to be added in?

No. Your application must be complete as of the submission deadline or it will not be reviewed.

What are the format requirements for the documents that are uploaded for the MHFA application?

Please follow NIH guidelines.

How strong are the restrictions on the page limit of the career development plan and project proposal?

ASH maintains strict guidelines for the MHFA applications. The applicant’s career development plan may not exceed one page with NIH formatting. The applicant’s project proposal may not exceed 4 pages with NIH formatting, including references. References should be uploaded with the project proposal document. If the project proposal and/or the career development plan are longer than what is permitted, your application will not be eligible for review.

What if I know that I am changing institutions, but the change comes after the application deadline—which mentors and institution do I use to apply?

Please contact awards@hematology.org as soon as you are aware of these circumstances.

Can I submit a CV instead of an NIH biosketch?

No. Applicants must use the NIH’s biosketch format.

back to top

Mentors

Are there restrictions on who can be my ASH member mentor?

While there is not restriction on who can be a mentor, ASH strongly discourages mentors with familial relationships to the applicant to avoid conflicts of interest, and any type of familial relationship must be disclosed in your application. If your relationship with your mentor could appear to cause a conflict of interest, you must submit a justification as to why the mentor is appropriate for your project and submit a letter from your institution describing how it will manage the conflict.

Do I have to have a primary and secondary mentor?

No. You do not need to have a primary AND secondary mentor. However, in order to be eligible to receive a MHFA, you must have one mentor that is an ASH member. The mentor's role is to provide oversight and supervision. They must be available throughout the year.

Do both my primary mentor and secondary mentor need to be ASH members?

No. Only one of the two needs to be an ASH member.

How do I know if my primary mentor or secondary mentor is an ASH member?

One option is asking the individual. Another option would be to check ASH's online Member Directory; however, you must be an ASH member to log into this feature. A last resort would be to e-mail awards@hematology.org with your list of potential mentors.

Does my primary mentor have to be from my institution?

Ideally, yes, your primary mentor should be at your institution. However, in some cases, we understand that your mentor may be at another institution. In this case, it is strongly encouraged that if your primary mentor is not from your institution, then your secondary mentor should be.

Does my primary mentor have to use the NIH biosketch for the MHFA?

Yes, the primary mentor must provide an NIH biosketch.

If I have two mentors, can they act as co-mentors?

No. For the purposes of the application, you will need to declare one primary mentor. We recommend you choose one to be your primary mentor and have the other act as your secondary mentor.

What if I want to change mentors?

Please contact awards@hematology.org for appropriate steps.

back to top

Institutional Commitment

What should my institutional commitment include?

Letters should include details regarding; applicant’s appointment, institution’s commitment for protected time, and resources to perform studies.

The letter should be signed by someone who is authorized to make the commitment on behalf of the institution.

What if my primary mentor is the Chair/Head of my department. Who should write the Institutional Commitment letter?

If your primary mentor is the Chair/Head of your department, he or she is allowed to write your Institutional Commitment letter. However, the primary mentor’s letter of support needs to be separate from the Institutional Commitment letter, so he or she will need to write two letters.

back to top

Budget

What items are allowed to be included within the MHFA budget?

Applicants are required to follow the downloadable budget form for allowable items.

Are indirect costs allowed through the MHFA?

No. Indirect costs, which include any institutional costs, are not allowed with any MHFA. Acceptable items to be figured into your budget include salary (PI or lab staff), fringe benefits (medical insurance, dental insurance, life insurance, retirement funds), and direct costs (supplies, equipment).

Are travel expenses allowed within the MHFA budget?

Awardees are expected to travel to the ASH Annual Meeting and Exposition, as part of the program. Travel expenses are allowed for no more than one meeting per year.

What percentage of the budget may be allocated to fringe benefits?

Applicants may only allocate up to 15 percent of their annual MHFA budget towards fringe benefits.

Where do I include information regarding expenses for patient care within the MHFA budget?

Applicants should include patient care expenses under the supplies for research category.

back to top

Terms and Conditions

How do I acknowledge the American Society of Hematology when I publish an article? Do I have a grant number to cite?

There is no grant number associated with your MHFA. In the acknowledgement section, please state “Support provided by the American Society of Hematology Minority Hematology Fellow Award.”

What if I have shares or an interest in a patent or technology being used in my research?

You can have shares or an interest, but your institutional support letter must disclose this interest and state how your institution will manage the conflict of interest.

back to top