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Meetings

Registration Information

Registration for the 63rd ASH Annual Meeting in Atlanta, Georgia is now open. Please note that you must register for the ASH annual meeting before you make your hotel reservation.

Individual registration


Group registration

Attendees will have the opportunity to register for the in-person meeting in Atlanta or the virtual meeting. If you choose to participate in person, you will also receive complimentary access to the virtual meeting platform through January 1, 2022. Access to the virtual meeting will begin on December 8, 2021.

Key Registration Dates and Deadlines

Early-bird registration opens for ASH members only* July 21, 2021, 11:00 a.m. Eastern time 
Advance registration opens for ASH members and non-members August 11, 2021, 11:00 a.m. Eastern time
Group registration opens August 11, 2021, 11:00 a.m. Eastern time
Late registration begins October 28, 2021 at 3:00 a.m. Eastern time

*To register and obtain housing during early-bird member-only registration, please ensure your membership is active at the time registration opens. View important membership application deadlines.

How to Register

To begin the online registration process for the 63rd ASH Annual Meeting, you will need your ASH username (your email address, unless you have changed it) and password. Please provide your assistant, or anyone registering on your behalf, with your login credential to ensure your registration is processed quickly.

Don't have an ASH username or password? You can create an account when you begin the registration process. If you have forgotten your username or password, you may reset them when you register.

Registration Options

ASH is pleased to offer multiple registration options for the annual meeting. Both in-person and virtual registration packages include access to live sessions, Q&A, networking, CME/MOC, exhibit halls, and more.

In-Person Meeting in Atlanta

The following are included when you register to attend the meeting in Atlanta. Please note that spouse/guest registrants are eligible only for the events marked with an asterisk.

  • Complimentary access to the virtual meeting platform through January 1, 2022. In-person registrants will have the option to extend their access to the virtual meeting platform for an additional fee.
  • Hematology 2021, the ASH Education Program (digital only)
  • Program notebook
  • Access to the ASH annual meeting app and online scheduler
  • Admission to the General, Special-Interest, Education, Scientific, Oral, and Poster Sessions
  • Admission to the exhibit hall*
  • Admission to the Welcome Back Reception in ASH Central*
  • Admission to receptions in the poster hall*
  • Complimentary light lunch in the exhibit hall on Sunday and Monday*
  • Daily coffee breaks*

Virtual Meeting Registration

Access to the ASH annual meeting virtual platform will begin on Wednesday, December 8, 2021. The platform will include both live and on-demand sessions, networking, exhibits, and more. Virtual meeting registration also includes the following:

  • Hematology 2021, the ASH Education Program (digital only)
  • Access to the ASH annual meeting app and online scheduler
  • Virtual access to the General, Special-Interest, Education, Scientific, Oral, and Poster Sessions
  • Admission to the virtual exhibit hall

There are three virtual meeting registration options.

Real-Time Experience

Provides access during peak dates and hours of the meeting with the largest number of participants at a given time, maximizing opportunities for interactions and networking

Access to portions the Industry Solutions Center featuring exhibits and other industry-sponsored content

CME/MOC can be claimed through April 15, 2022 by viewing the qualifying sessions on the virtual meeting platform

Access through January 1, 2022 

Extended Flexibility

Provides ongoing access to continue watching on-demand sessions after the meeting ends

Access to portions the Industry Solutions Center featuring exhibits and other industry-sponsored content

CME/MOC can be claimed through April 15, 2022 by viewing the qualifying sessions on the virtual meeting platform

Access through February 1, 2022

Best Value

Maximum platform accessibility to continue watching on-demand sessions after the meeting ends

Access to portions the Industry Solutions Center featuring exhibits and other industry-sponsored content

CME/MOC can be claimed through April 15, 2022 by viewing the qualifying sessions on the virtual meeting platform

Access through March 1, 2022

Individual registration


Group registration

Registration Fee Information

You must be an ASH member at the time of registration to receive the member rate. Applicants approved for membership after registering for the meeting will not be refunded the difference between the member and non-member rates. View important membership application deadlines.

Access to the ASH annual meeting webcasts is not included with registration. Webcasts may be pre-ordered at a discounted rate during the annual meeting registration process or on site.

Registration fees may be paid by credit card or by check only. If paying by check, please contact the ASH Registration Center for additional documentation. Wire transfers will not be accepted.

Registration Fees

Attendees will have the opportunity to register for the in-person meeting in Atlanta or the virtual meeting. To ensure the safety of all attendees, proof of COVID-19 vaccination will be required for in-person attendees.

If you choose to participate in person, you will also receive complimentary access to the virtual meeting platform through January 1, 2022 (with the opportunity to extend your access at an additional fee).

  • Registration Category

    In-Person or
    Virtual Meeting

    Real Time Experience
    Virtual Meeting access through January 1, 2022

    Virtual Meeting

    Extended Flexibility
    Virtual Meeting access through February 1, 2022

    Virtual Meeting

    Best Value
    Virtual Meeting
    access through March 1, 2022

    Active and International Member $650 $750 $850
    Non-Member $1,200 $1,300 $1,400
    Associate or International Member $125 $150 $175
    Medical Student, Graduate Student, or Resident Member $125 $150 $175
    Non-Member in Training* $225* $250* $275*
    Allied Health Professional $550 $650 $750
    Spouse/Guest (in person only) $125 N/A N/A
    Honorary/Emeritus (before 1/1/15) No Charge $50 $100
    Honorary/Emeritus (after 1/1/15) $125 $150 $175
    Non-Profit Patient Advocacy Organization Representative $0 $0 $0

    *Advance registration rates for Non-Members in Training are available through December 1, 2021.

    View program qualification and application information.

  • Registration Category

    In-Person or
    Virtual Meeting

    Real Time Experience
    Virtual Meeting access through January 1, 2022

    Virtual Meeting

    Extended Flexibility
    Virtual Meeting access through February 1, 2022

    Virtual Meeting

    Best Value
    Virtual Meeting
    access through March 1, 2022

    Active and International Member $750 $850 $950
    Non-Member $1,300 $1,400 $1,500
    Associate or International Member $125 $150 $175
    Medical Student, Graduate Student, or Resident Member $125 $150 $175
    Non-Member in Training* $225 $250 $275
    Allied Health Professional $650 $750 $850
    Spouse/Guest (in person only) $125 N/A N/A
    Honorary/Emeritus (before 1/1/15) No Charge $50 $100
    Honorary/Emeritus (after 1/1/15) $125 $150 $175
    Non-Profit Patient Advocacy Organization Representative $0 $0 $0

    *Advance registration rates for Non-Members in Training are available through December 1, 2021.

    View program qualification and application information.

No Traditional On-Site Registration

Due to this year’s vaccination requirement to attend the meeting, ASH will not offer traditional on-site registration (walk-ups and payment at the registration desk). Attendees must register online before arriving at the Georgia World Congress Center, as there will be vaccination verification checkpoints prior to name badge and materials pick up.

Individual registration


Group registration

Group Registration

Group registration opens on August 11, 2021, at 11:00 a.m. Eastern time. If you are planning to register a group and have questions, contact the ASH Registration Center at ashgroupreg@spargoinc.com.

The benefits of registering as a group include:

  • Register multiple delegates using one unique email address
  • Receive one invoice for the entire group
  • Ensure that all group communications are sent to the group leader
  • Manage changes for all delegates in the group

COVID-19 Statement

The status of the 2021 ASH Annual Meeting & Exhibition is subject to change in response to the COVID-19 pandemic. ASH reserves the right to modify or cancel any or all activities associated with the meeting.

In-Person Attendance and COVID-19 Vaccination Requirement

Attendees traveling to the 2021 ASH Annual Meeting & Exposition in Atlanta will be required to be fully vaccinated to participate. Information about on-site safety protocols and how to digitally upload vaccination documentation for verification will be updated as it becomes available.

Meeting Cancellation Policy

Registered participants may change their registration selection between the in-person or virtual meeting at any time without penalties or change fees.

Participants may cancel (complete cancellation) their registration and a full refund will be granted as long as the cancellation request is received online on or before October 1, 2021. If requested by October 1, the usual $75 cancellation fee will be waived due to the special circumstances associated with the pandemic.

Participants may cancel (complete cancellation) their registration and a refund, less a $75 cancellation fee, will be granted as long as the cancellation request is received online on or before Wednesday, November 10, 2021. No refunds will be granted after this date. If you have extenuating circumstances that prevent you from attending, you are welcome to petition for an exception to this policy. To do so, please email the ASH Registration Center at ashregistration@spargoinc.com to explain your situation and include any documentation to support your case (documentation is optional but recommended). These petitions must be submitted by Monday, December 27, 2021, to be considered. The decision regarding your petition may take up to one month after the event.

Cancelling your meeting registration does not automatically cancel your hotel reservation. All registration cancellations and refunds will be processed in the same manner as original payment:

  • If paid by credit card, the refund will be issued to the card on record, generally within 5-7 business days of the request.
  • Payments made by check will be refunded in one of two ways (additional documentation will be required once the refund request is received):
    • Domestic registrants: Refund payments will be made directly into your bank account through ASH’s Automated Clearing House (ACH) program
    • International registrants: Refund payments will be made through a wire transfer

Membership Application Deadlines

You must be a member to register at the member rate. Below are the cutoff dates by which you must apply to be approved as a member prior to the meeting.

Please note: Applicants approved for membership after registering for the meeting will not be refunded the difference between the member and non-member rates.

This includes membership through the ASH Fundamentals for Hematology Fellows program.

ASH Membership Category Application Cutoff Date
Active March 1, 2021
International March 1, 2021
Associate October 28, 2021
International Associate October 28, 2021
Medical Student October 28, 2021
Graduate Student October 28, 2021
Resident October 28, 2021

Special Registration Instructions

Non-Member in Training

To register as a non-member in training and receive the advance registration rate, you must register and upload your verification by December 1, 2021. Non-member-in-training registrations will not be accepted after December 1, 2021. Any non-member in training who registers after this deadline will be registered as a non-member and charged the non-member rate.

The following individuals are eligible to register as non-members in training:

  • Undergraduate students
  • Graduate and medical students
    During the online registration process, you will need to provide:
    • Name of your university/institution
    • Name and contact information for your school counselor
    • Field of study
    • Program start date and expected date of graduation (month and year)
  • Medical residents
    During the online registration process, you will need to provide:
    • Name of the program in which you are enrolled
    • Program director's name and contact information
    • Length of the program (in years)
    • Program start date and expected completion date (month and year)
      After you complete the registration process, an email will automatically be sent to your program director or school counselor requesting a signed verification letter on official letterhead confirming that you are a trainee. This verification letter is required and should be uploaded in PDF format using the link provided in the email. Your registration will not be official until ASH confirms your training status. If you registered in the non-member-in-training category last year and are still enrolled in the same training program, you do not need to send a letter verifying your enrollment status.
    • Questions regarding verification can be sent to ashverification@spargoinc.com. Emailed or faxed verifications will not be accepted
  • Post-doctoral fellows with an MD or PhD in a recognized hematology or oncology training program
    During the online registration process, you will need to provide:
    • Name of the program in which you are enrolled
    • Program director's name and contact information
    • Length of the program (in years)
    • Program start date (month and year)
    • Expected program completion date (month and year)

Allied Health Professional

The allied health professional category is for individuals without a doctoral degree who provide direct patient care.

Individuals with an MD, PhD, or PharmD degree do not qualify for this category because they are eligible for ASH membership. These individuals should register in the member or non-member category based upon their current membership status. All ASH members receive discounted rates at the annual meeting.

The following individuals are eligible to register as allied health professionals: nurse practitioners, registered nurses, physician assistants, clinical nurse specialists, and pharmacists without a PharmD. Others may also be eligible if they provide direct patient care as noted below. In registering as an allied health professional, you agree to provide evidence prior to the meeting that you:

  • Devote 50 percent or more of your professional activity and time to the direct care and treatment of patients, and
  • Function as an integral member of a team caring for patients.

To verify status as an allied health professional, the registrant must provide a letter, on institutional letterhead, from his/her immediate supervisor confirming:

  • The name of the organization,
  • The registrant's position,
  • The percentage of activity and time devoted to the direct care and treatment of patients, and
  • A copy of a state license with expiration date thru the end of the conference.

Verification confirming the registrant professional status is required and should be uploaded (in PDF format) prior to arrival on site. In order to be officially registered for the meeting, ASH must confirm the registrant’s status. Individuals who do not provide verification will be charged the non-member registration rate.

Non-Profit Patient Advocacy Organization Representatives

ASH recognizes the critical role non-profit patient advocacy organizations play in helping people with hematologic disorders and their caregivers, and the importance of providing access to accurate, reliable, and timely information about their disease treatment options.

To that end, ASH is pleased to offer an exclusive new program that provides complimentary registration to the 2021 ASH Annual Meeting exclusively to non-profit patient advocacy organizations. Eligible individuals must apply online, and work or volunteer for national or international non-profit patient advocacy organizations that meet the following criteria

  • Demonstrate a charitable mission related to hematology
  • Engage in patient advocacy activities and/or provide programs, services, information, and/or support for people affected by a hematologic disorder. In general, the organization’s website should contain information on one or more of the following:
    • Patient education
    • Clinical trials and research
    • Legislative activity, funding, and advocacy
    • Meetings and other disease-centered activities
    • New drugs and treatment programs
    • External resources that are useful for patients

Organizations that offer continuing medical education or scientific programs for medical or research professionals are not eligible. Similarly, this program is not intended for medical or scientific research professionals, academic institutions, other professional societies, research or charitable foundations, industry corporations, or governmental entities.

Only one recipient per each non-profit patient advocacy organization will be approved.

Apply or nominate someone.

The application will require the completion of an online form that outlines the qualifying credentials to be considered, along with a CV resume or bio sketch, and a signed letter from the organization on its letterhead that specifies the following:

  1. That the organization is a non-profit patient advocacy organization.
  2. The applicant’s role with the organization.
  3. That the applicant is the sole representative that will be applying.

At the beginning of each month, ASH staff will review the applications received to date, select meritorious recipients, and inform the approved applicant how to proceed with registering.

Spouse/Guest

Spouses and guests are welcome to register for the ASH annual meeting. They will receive a badge that allows access to the exhibit hall, including daily coffee breaks and boxed lunches on Sunday and Monday, the Saturday evening welcome reception, and Sunday and Monday poster hall receptions. Proof of COVID-19 vaccination will be required for all in-person attendees.

Spouse/guest registration does not include entrance to the Education and Scientific Program sessions or poster viewing sessions, nor does it include meeting materials.

Registration Benefits for ASH Foundation Donors

The following annual meeting registration benefits are offered in appreciation of donor generosity. Please note that donation processing takes approximately two to three weeks. Individual gift recognition and associated benefits are provided once donation processing is completed.

  • ASH members with cumulative giving of $1,000 or more for September 1, 2020 to August 31, 2021 qualify to register during the VIP registration period (earlier than ASH members) and get first access to annual meeting hotels.
  • Non-members with cumulative giving of $10,000 or more for September 1, 2020 to August 31, 2021 qualify to register during the VIP registration period (earlier than ASH members) and get first access to annual meeting hotels.
  • Non-members with cumulative giving of $1,000 to $9,999 for September 1, 2020 to August 31, 2021 qualify to register during ASH member-only registration and have early access to annual meeting hotels during the member-only registration period.

On-Site Registration Desk Hours

The registration desk in Atlanta will be available in Hall C4/BC Hall of the Georgia World Congress Center during the times listed below. No walk-up registrations will be taken – all attendees must register online before arriving at the meeting.

Thursday, December 9 3:00 p.m. - 7:00 p.m.
Friday, December 10 7:00 a.m. - 6:00 p.m.
Saturday, December 11 7:00 a.m. - 6:00 p.m.
Sunday, December 12 7:00 a.m. - 5:00 p.m.
Monday, December 13 7:00 a.m. - 5:00 p.m.
Tuesday, December 14 7:00 a.m. - 1:30 p.m.

Additional Meeting Policies

As an Annual Meeting attendee, you agree to the Meeting Policies set for the 63rd ASH Annual Meeting and Exposition.

Questions?

For questions about ASH annual meeting registration and/or housing, please contact the ASH Registration and Housing Center using any of the methods below.

ASH Registration and Housing Center

Agents are available Monday through Friday from 8:30 a.m. to 5:00 p.m. Eastern time. The ASH Registration and Housing Center is closed on weekends and holidays.

Phone: 888-273-5704 (U.S. toll free)
001 571-549-4509 (International)

Email:
Registration: ashregistration@spargoinc.com
Housing: ashhousing@spargoinc.com

Mail:
ASH Registration and Housing Center
c/o SPARGO, Inc.
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030