Registration Information
65th ASH ANNUAL MEETING AND EXPOSITION
The 65th ASH Annual Meeting and Exposition will take place in San Diego, California, and online, December 9-12, 2023. Registration is now open for members, non-members, groups, exhibitors, and media!
Attendees will have the opportunity to register for the in-person meeting in San Diego or one of the virtual registration options. If you choose to participate in person, you will also receive complimentary access to the annual meeting virtual platform through January 1, 2024. Access to the virtual platform will begin on December 6, 2023.
Key Registration Dates and Deadlines
*To register and obtain housing during early-bird member-only registration, please ensure your membership is active at the time registration opens. View important membership application deadlines.
How to Register
To begin the online registration process for the 65th ASH Annual Meeting, you will need your ASH username (your email address, unless you have changed it) and password. If someone else is registering for the meeting on your behalf, please provide your designee with your log-in credentials to ensure your registration is processed quickly.
Don't have an ASH username or password? You can create an account when you begin the registration process. If you have forgotten your username or password, you may reset them when you register.
You may change your registration at any time by logging back into the registration portal, should your plans or ability to travel to San Diego change.
Registration Options
In-Person Registration
The following are included when you register to attend the meeting in San Diego. Please note that spouse/guest registrants are eligible only for the events marked with an asterisk.
- Complimentary access to the meeting’s virtual platform through January 1, 2024. In-person registrants will have the option to extend their access to the annual meeting virtual platform for an additional fee.
- Hematology 2023, the ASH Education Program (digital only)
- Program notebook
- Access to the ASH annual meeting app
- Admission to the General, Special-Interest, Education, Scientific, Oral, and Poster Sessions
- Admission to the exhibit hall*
- Admission to receptions in the poster hall*
- Complimentary light lunch in the exhibit hall on Sunday and Monday*
- Daily coffee breaks*
Virtual Only Registration
The ASH annual meeting virtual platform will open on Wednesday, December 6, 2023, to all attendees. Most sessions offered at the in-person meeting will be broadcast simultaneously on the virtual platform, and attendees will have the ability to ask questions and participate in real time. The platform will also include on-demand recordings of all sessions (unless otherwise noted), as well as access to networking opportunities, exhibits, and more.
There are three virtual access only registration options:
Real-Time Experience
|
Access through January 1, 2024 |
Extended Flexibility
|
Access through February 1, 2024 |
Best Value
|
Access through March 1, 2024 |
Registration Fee Information
You must be an ASH member at the time of registration to receive the member rate. Applicants approved for membership after registering for the meeting will not be refunded the difference between the member and non-member rates. View important membership application deadlines.
Access to the ASH annual meeting webcasts is not included with registration. Webcasts may be pre-ordered at a discounted rate during the annual meeting registration process or on site.
Registration fees may be paid by credit card or by check only. If paying by check, please contact the ASH Registration Center for additional documentation. Wire transfers will not be accepted.
Registration Fees
Attendees will have the opportunity to register for the in-person meeting in San Diego or via one of the virtual registration options. If you choose to participate in person, you will also receive complimentary access to the annual meeting virtual platform through January 1, 2024 (with the opportunity to extend your access at an additional fee).
advance registration:
Ends October 25, 2023, at 11:59 p.m. Pacific time
Registration Category
|
In-Person or Real-Time Experience: |
Extended Flexibility: |
Best Value: |
| Active and International Member | $750 | $850 | $950 |
| Non-Member | $1,400 | $1,500 | $1,600 |
| Associate or International Member | $150 | $175 | $200 |
| Medical Student, Graduate Student, or Resident Member | $150 | $175 | $200 |
| Non-Member in Training | $250* | $275* | $300* |
| Allied Health Professional | $650 | $750 | $850 |
| Spouse/Guest (in person only) | $150 | N/A | N/A |
| Honorary/Emeritus (before 1/1/15) | No Charge | $50 | $100 |
| Honorary/Emeritus (after 1/1/15) | $150 | $175 | $200 |
| Non-Profit Patient Advocacy Organization Representative† | No Charge | No Charge | No Charge |
*Advance registration rates for Non-Members in Training are available through December 1, 2023.
†View program qualification and application information.
late/on-site registration
Begins October 26, 2023 at 12:00 a.m. Pacific time
Registration Category
|
In-Person or Real-Time Experience: |
Extended Flexibility: |
Best Value: |
| Active and International Member | $850 | $950 | $1,050 |
| Non-Member | $1,500 | $1,600 | $1,700 |
| Associate or International Member | $150 | $175 | $200 |
| Medical Student, Graduate Student, or Resident Member | $150 | $175 | $200 |
| Non-Member in Training | $250* | $275* | $300* |
| Allied Health Professional | $750 | $850 | $950 |
| Spouse/Guest (in person only) | $150 | N/A | N/A |
| Honorary/Emeritus (before 1/1/15) | No Charge | $50 | $100 |
| Honorary/Emeritus (after 1/1/15) | $150 | $175 | $200 |
| Non-Profit Patient Advocacy Organization Representative† | No Charge | No Charge | No Charge |
*Late/On-Site registration rates for Non-Members in Training begin on December 2, 2023.
†View program qualification and application information.
Registration Badges
Meeting badges will be mailed in mid-November to all those who registered by October 31.
If you do not receive your badge prior to the meeting, please pick up your badge and meeting materials on site. Multiple print your badge and meeting materials pick-up areas will be available on-site.
Registration Cancellation Policy
Registered participants may change their registration selection between the in-person or virtual meeting at any time without penalties or change fees.
Participants may cancel their registration and a refund, less a $75 cancellation fee, will be granted if the cancellation request is received online on or before Wednesday, November 8, 2023. No refunds will be granted after this date. If you have extenuating circumstances that prevent you from attending, you are welcome to petition for an exception to this policy. To do so, please email the ASH Registration Center at [email protected] to explain your situation and include any documentation to support your case (documentation is optional but recommended). These petitions must be submitted by Monday, December 26, 2023, to be considered. The decision regarding your petition may take up to one month after the event.
Cancelling your meeting registration does not automatically cancel your hotel reservation. All registration cancellations and refunds will be processed in the same manner as original payment:
- If paid by credit card, the refund will be issued to the card on record, within 5-7 business days of the request.
- Payments made by check will be refunded in one of two ways (additional documentation will be required once the refund request is received):
- Domestic registrants: Refund payments will be made directly into your bank account through ASH’s Automated Clearing House (ACH) program
- International registrants: Refund payments will be made through a wire transfer
Membership Application Deadlines
You must be a member to register at the member rate. Below are the cutoff dates by which you must apply to be approved as a member prior to the meeting.
Please note: Applicants approved for membership after registering for the meeting will not be refunded the difference between the member and non-member rates. This includes membership through the ASH Fundamentals for Hematology Fellows program.
| ASH Membership Category | Application Cutoff Date |
| Active | March 1, 2023 |
| International | March 1, 2023 |
| Associate | October 25, 2023 |
| International Associate | October 25, 2023 |
| Medical Student | October 25, 2023 |
| Graduate Student | October 25, 2023 |
| Resident | October 25, 2023 |
Group Registration
Group registration is now open. If you are planning to register a group and have questions, contact the ASH Registration Center at [email protected].
The benefits of registering as a group include:
- Register multiple delegates using one unique email address
- Receive one invoice for the entire group
- Ensure that all group communications are sent to the group leader
- Manage changes for all delegates in the group
Special Registration Instructions
Non-Member in Training
To register as a non-member in training and receive the advance registration rate, you must register and upload your verification by December 1, 2023. Non-member-in-training registrations will not be accepted after December 1, 2023. Any non-member in training who registers after this deadline will be registered as a non-member and charged the non-member rate.
The following individuals are eligible to register as non-members in training:
- Undergraduate students, graduate, and medical students during the online registration process, you will need to provide:
- Name of your university/institution
- Name and contact information for your school counselor
- Field of study
- Program start date and expected date of graduation (month and year)
- Medical residents during the online registration process, you will need to provide:
- Name of the program in which you are enrolled
- Program director's name and contact information
- Length of the program (in years)
- Program start date and expected completion date (month and year)
After you complete the registration process, an email will automatically be sent to your program director or school counselor requesting a signed verification letter on official letterhead confirming that you are a trainee. This verification letter is required and should be uploaded in PDF format using the link provided in the email. Your registration will not be official until ASH confirms your training status. If you registered in the non-member-in-training category last year and are still enrolled in the same training program, you do not need to send a letter verifying your enrollment status.
Questions regarding verification can be sent to [email protected] . Emailed or faxed verifications will not be accepted.
- Post-doctoral fellows with an MD or PhD (in a recognized hematology or oncology training program during the online registration process) will need to provide:
- Name of the program in which you are enrolled
- Program director's name and contact information
- Length of the program (in years)
- Program start date (month and year)
- Expected program completion date (month and year)
Allied Health Professional
The allied health professional category is for individuals without a doctoral degree who provide direct patient care.
Individuals with an MD, PhD, or PharmD degree do not qualify for this category because they are eligible for ASH membership. These individuals should register in the member or non-member category based upon their current membership status. All ASH members receive discounted rates at the annual meeting.
The following individuals are eligible to register as allied health professionals: nurse practitioners, registered nurses, physician assistants, clinical nurse specialists, and pharmacists without a PharmD. Others may also be eligible if they provide direct patient care as noted below. In registering as an allied health professional, you agree to provide evidence prior to the meeting that you:
- Devote 50% or more of your professional activity and time to the direct care and treatment of patients, and
- Function as an integral member of a team caring for patients.
To verify status as an allied health professional, the registrant must provide a letter, on institutional letterhead, from their immediate supervisor confirming:
- The name of the organization,
- The registrant's position,
- The percentage of activity and time devoted to the direct care and treatment of patients, and
- A copy of a state license with expiration date thru the end of the conference.
Verification confirming the registrant professional status is required and should be uploaded (in PDF format) prior to arrival on site. To be officially registered for the meeting, ASH must confirm the registrant’s status. Individuals who do not provide verification will be charged the non-member registration rate.
Non-Profit Patient Advocacy Organization Registration Program
ASH recognizes the critical role non-profit patient advocacy organizations play in helping people with hematologic disorders, their caregivers, and providing access to accurate, reliable, and timely information about their disease treatment options. ASH seeks to offer non-profit patient advocacy organizations the tools, resources, and opportunities they need to provide the most effective support for patients and their caregivers.
The Non-Profit Patient Advocacy Organization Registration program is designed to expand access to the content delivered at the ASH annual meeting. It is reserved exclusively for non-profit patient advocacy organizations; individuals interested in registering under this category must work or volunteer for national or international non-for-profit patient advocacy organizations that:
- Demonstrate a charitable mission related to hematology
- Engage in patient advocacy activities and/or provide programs, services, information, and/or support for people affected by a hematologic disorder. In general, the organization’s website should contain information on one or more of the following:
- Patient education
- Information regarding clinical trials and research,
- Information on legislative activity, funding, and advocacy,
- Information on meetings and other disease-centered activities,
- Information regarding new drugs and treatment programs, and
- Links to other sites with pertinent information, and other information that ASH feels will be useful for patients.
- Do not offer continuing medical education (CME) or scientific programs for medical or research professionals
This program is not intended for medical or scientific research professionals, academic institutions, other professional societies, research or charitable foundations, industry corporations, or governmental entities.
The application will begin in July since non-member registration will be open in August. The application will require the completion of an online form that outlines the qualifying credentials to be considered, along with a CV resume or bio sketch, and a signed letter from the organization on its letterhead that outlines 1) the organization is a non-profit patient advocacy organization, 2) the applicant’s role with the organization, and 3) that the applicant is the sole representative that will be applying.
At the beginning of each month, ASH staff will review the applications received to date, select meritorious recipients, and inform the approved applicant how to proceed with registering.
Only one recipient per each non-profit patient advocacy organization will be approved.
Spouse/Guest
Spouses and guests are welcome to register for the ASH annual meeting. They will receive a badge that allows access to the exhibit hall, including daily coffee breaks and boxed lunches on Sunday and Monday, the Saturday evening welcome reception, and Sunday and Monday poster hall receptions.
Spouse/guest registration does not include entrance to the Education and Scientific Program sessions or poster viewing sessions, nor does it include meeting materials.
Federal Employees
ASH understands that federal agencies within the U.S. government are adjusting and developing new guidelines for conference attendance for their employees and that each agency will have its own policy. To assist federal employees by providing information that will help with their attendance requests, applications for funding approval, and housing needs, ASH has established a Government Concierge. For more information on how to register and reserve hotel accommodations, please visit the Government Concierge page.
Registration Receipts
If you have registered for the live ASH annual meeting or purchased access to the on-demand content available on the virtual platform (not webcasts) and need to print a copy of your receipt, please visit the Spargo receipt page.
To access your receipt, you will need your six-digit meeting registration ID number or your ASH member ID number.
On-Site Registration Desk Hours
The registration desk be available in the San Diego Convention Center during the times listed below.
| Thursday, December 7 | 3:00 p.m. - 7:00 p.m. |
| Friday, December 8 | 7:00 a.m. - 6:00 p.m. |
| Saturday, December 9 | 7:00 a.m. - 6:00 p.m. |
| Sunday, December 10 | 7:00 a.m. - 5:00 p.m. |
| Monday, December 11 | 7:00 a.m. - 5:00 p.m. |
| Tuesday, December 12 | 7:00 a.m. - 1:30 p.m. |
Questions?
For questions about ASH annual meeting registration and/or housing, please contact the ASH Registration and Housing Center using any of the methods below.
ASH Registration and Housing Center
Agents are available Monday through Friday from 8:30 a.m. to 5:00 p.m. Eastern time. The ASH Registration and Housing Center is closed on weekends and holidays.
Phone: 888-273-5704 (U.S. toll free)
001 571-549-4509 (International)
Email:
Registration: [email protected]
Housing: [email protected]
Mail:
ASH Registration and Housing Center
c/o SPARGO, Inc.
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030