For Institutions and Corporations

Issuing Press Releases

Institutions and corporations may issue press releases after abstracts are made publicly available in November. However, some information will remain under embargo until the annual meeting. Review ASH's embargo policy for further guidance.

If a press release is shared under embargo, the institution or company is responsible for ensuring that reporters who will abide by ASH’s embargo policy and the release must clearly display the embargo date and time. ASH encourages individuals to confirm embargo dates/times through the ASH abstract website. when available. Violation of the embargo policy may result in the abstract being rejected for presentation at the ASH annual meeting.

You do not need ASH's approval to issue a press release unless you wish to include it in ASH's online press kit.

Media registration information is proprietary. The Society does not give, rent, or sell current, past, or on-site media registration lists.

Annual meeting abstracts are copyrighted by ASH and cannot be reprinted or included in third-party press releases or press kits. Please read the ASH annual meeting copyright and reuse policy for more information.

Submitting Press Releases to the Online Press Kit

Corporations and institutions issuing press releases are required to abide by the annual meeting embargo policy.

Medical institutions and corporations may submit press releases to ASH’s online press kit, which is only available to registered reporters. ASH staff will review submissions to ensure they comply with the press release guidelines (below). All attendees must adhere to ASH’s Photography and Recording of Copyrighted Material Policy.

To submit a press release, email ASH.Presskit@fleishman.com. Please allow two business days for a response.

Information in the press release must specifically pertain to research being presented at the annual meeting. To meet the criteria for display in the online press kit, all press materials must: 

  • Use this file name format: “Organization - Headline,” for example: ASH - Studies Highlight Both Novel Treatments and Enduring Value of Older Approaches”
  • Clearly label the highlighted research's corresponding abstract numbers and place the abstract numbers and embargo times at the top of the first page of the press release.
  • Prominently display the proper embargo times of the abstracts highlighted.
  • Include a citation that properly states the name of the Society. An example of recommended text: "This information was presented at the 68th American Society of Hematology (ASH) Annual Meeting and Exposition."
  • Not use the ASH logo without explicit written permission

No other institutional or corporate materials are permitted in the online press kit. Examples of prohibited materials include:

  • Corporate backgrounders or press kits
  • Press releases regarding data that will not be published or presented at the ASH annual meeting
  • Press releases on the availability of experts, or lists of experts
  • Media advisories and alerts, such as lists of presentation times and locations
  • Product backgrounders, such as fact sheets

Logo Usage

The ASH logo (or a graphic designed to mimic the ASH logo) may not be used on any promotional materials, including social media graphics, one-pagers, press releases, or other materials produced by companies other than ASH.

Presenters may use the social graphics provided in the #ASH26 Social Media Toolkit.

Promoting Annual Meeting Abstracts to Be Featured in the ASH Press Program

Each year, ASH selects certain studies to feature in the ASH press program. If your abstract was selected, ASH will contact the study authors and their respective public relations contacts.

If you have not been contacted by the ASH media relations staff by early October, your study was likely not selected for inclusion in the ASH press program.

Questions should be addressed to ASH Communications Manager Melissa McGue at mmcgue@hematology.org.

Non-ASH Press Events and Friday Satellite Symposia

Organizations may hold press briefings, news conferences, and press receptions that are not sponsored by ASH. However, these events cannot take place during ASH-sponsored events. To arrange an event, please review the ancillary meeting guidelines.

In accordance with ASH's Annual Meeting Embargo Policy, press activities (including webcasts for the press) may not occur until the abstract has been presented at the annual meeting. Press events about ASH abstracts are not permitted before the ASH annual meeting.

Companies sponsoring Friday Satellite Symposia may not disseminate information related to the ASH annual meeting embargoed program beyond the information contained within the four corners of the published abstracts. Friday Satellite Symposia may not use the ASH name or suggest that ASH endorses the event. Use of the ASH logo without permission is prohibited.

Violation of ASH Policies by Corporations and Institutions

If a company violates any of the above ASH policies, ASH reserves the right to reduce the violating company's priority points, prevent participation in future Friday Satellite Symposia, prevent access to ancillary meeting space in future years, and/or prevent the company from participating as an exhibitor in future years.