Friday Satellite Symposia Guidelines and Application

FSS Fees for In-Person or Virtual-Only Programs

A payment to ASH is associated with each symposium. It is necessary that funding be confirmed at the time of submission. Applicants are required to submit a letter of agreement from all supporting companies for each company to be listed as a co-supporter in promotional materials.

Fees are based on the estimated attendance; however, please note that if the actual attendance exceeds the estimate, ASH will re-invoice as necessary. No refunds will be made if the attendance is lower than anticipated.

• ASH is not responsible for any charges incurred for the symposium. All expenses associated with approved FSS programs, such as room setup and cleanup, food and beverage, A/V, electrical, telephone, internet, shipping, etc., are the sole responsibility of the organizer. If you have questions, please contact Kelly Cade, ASH FSS Manager, Consultant, at fss@hematology.org.

Program Content

• The proposed program title must be indicative of the symposium content.
• The proposed objectives should clearly meet the educational needs of the target audience.
• The program must be presented in an objective, balanced, and scientifically rigorous manner.
• The program's invited panel of speakers and moderators are to be diverse from a gender, race, ethnicity, and geographic perspective.
• The program cannot promote a specific drug product or service and must meet the policies and guidelines of the ACCME.
• The content and format of the CME activity and its related materials must promote improvements or quality in healthcare and not a specific proprietary business interest.

In-Person Registration and Lead Retrieval

• Registration at the annual meeting is not a requirement for admittance into the FSS.
• ASH requires that any registration desk outside of the symposium room be limited to three six-foot tables
• Registration must occur within the assigned time frame.
• It is the responsibility of FSS organizers to secure registration area materials, tables, easels, etc.
• November 12, 2026, is the submission deadline for lead retrieval. Find more information here.

Shipping

If you are exhibiting or affiliated with an exhibiting company, you may ship your FSS materials using the same instructions as your booth freight.

If you are not affiliated with an exhibiting company or if your FSS is assigned to a hotel, you will be responsible for your shipment in its entirety, which includes finding a receiving destination for your shipment (i.e., your hotel's shipping and receiving department), arranging for any shipping and handling fees associated with that receiving location, securing a location in which to store your materials because speaker ready rooms may not be used for this purpose, transporting your materials to your storage space and subsequently to your symposium room, repacking and arranging for pickup/outbound transit of your items. Any items being shipped back need to be out of the FSS room no later than the end of the day on Friday as the rooms may be used for other activities beginning on Saturday morning.

If you need additional speaker ready room time or office space that is directly related to your FSS, we will accommodate on a space-available basis for an additional fee.

FSS Promotion

• ASH must review and approve all promotional materials produced in conjunction with the FSS, including invitations, announcements, flyers, websites, and signs. The deadline to submit promotional materials for ASH approval is November 6, 2026. Please allow up to five business days for ASH to consider requests for approval.
• The ASH logo (or a graphic designed to mimic the ASH logo) may not be used on any promotion or other materials (including enduring materials) produced by companies other than ASH.
• Use of the American Society of Hematology’s name or copyrighted material on any announcement, sign, publication, or other material requires prior written approval by ASH FSS Manager, Consultant Kelly Cade at fss@hematology.org
• Since FSS is not officially part of the ASH annual meeting, companies cannot reference their symposium as part of ASH’s annual meeting or imply that it is an ASH event. It is acceptable to refer to the symposium as a “Friday Satellite Symposium on [title], preceding the 68th ASH Annual Meeting and Exposition.”
• See Advertising/Marketing for additional policies and opportunities.

Housing Information

FSS organizers will receive information on how to secure housing following their venue assignments on July 31, 2026. All FSS room blocks are available on a prepaid, 100% nonrefundable basis. For any additional housing questions, please contact the ASH Housing Center at ashhousing@spargoinc.com.