Information for Speakers
Conflict-of-Interest and Disclosure Policies
ASH is committed to providing quality, objective, balanced, and scientifically rigorous continuing medical education activities that are free from commercial and non-commercial bias.
As a speaker, you are required to comply fully with ASH’s Conflict-of-Interest (COI) Policy and the Accreditation Council for Continuing Medical Education’s (ACCME) criteria regarding disclosure of conflicts to attendees of ASH’s continuing medical education programs.
ASH’s COI Policy and the ACCME criteria require that a disclosure slide be displayed at the beginning of your presentation listing your relationships and any off-label drug uses that you intend to discuss. Off-label usage is considered as any non-FDA-approved use of a drug or medical advice. Presenters must also disclose whether said products are not approved in the United States for use under discussion.
Conflicts of interest could arise from:
- Equity holding with a publicly traded company or a privately held company
- Research funding
- Patents and royalties
- Speakers’ bureau participation
- Membership on an entity’s board of directors or advisory committee
- Any other financial relationship
If bias, actual or perceived, occurs during a presentation, session attendees are encouraged to address such bias during the question-and-answer period following the presentation.
Monitoring and Addressing Bias
In accordance with ASH’s COI identification and management process, all session chairs are responsible for monitoring and addressing any occurrence of bias in presentations delivered by speakers during live sessions.
The disclosure information submitted by the session speakers will be listed in the program book. Session chairs must familiarize themselves with this disclosure information and have it available during the session for reference while monitoring for bias.
Please note that bias may also occur in a presentation due to a speaker’s undisclosed relationship(s). Bias resulting from known undisclosed relationship(s) must be addressed.
The program co-chairs will also review all disclosed relationships. If a co-chair determines that a speaker needs to orally elaborate on a relationship, further instructions will be sent to that speaker and to the relevant session chair(s) in advance of the meeting. An oral disclosure is one way to mitigate an actual or perceived conflict by providing the audience with information about a relationship so that they may evaluate a presentation in light of the disclosed information.
Use of Generic Drug Names
Any discussions of drug therapies should feature the use of generic names. Should trade names be used, please make sure that several different brand names are used, if possible. We realize that for certain therapies there may be only one drug or brand name; in this case, the generic name should be used.
Please note: A disclosure slide listing your conflicts of interest and off-label drug uses that you intend to discuss will be displayed at the beginning of your presentation. If you informed ASH that you have nothing to disclose, your disclosure slide will read “Nothing to disclose.” A disclosure slide for non-speaking chairs will also be displayed at the start of the session.
The disclosure slide is not a part of the presentation you need to submit to ASH. A slide will be prepared by ASH with this information and automatically displayed by the AV technician as the first slide of your presentation for five seconds, at which time you should pause to allow the audience time to read the slide.
Updating COI Disclosures
All speakers are expected to familiarize themselves with ASH’s Conflict-of-Interest Policy. If you need to update your conflict-of-interest disclosures, please do so before your presentation by visiting the Speaker Ready Room during the designated hours.
Any questions about this policy or concerns regarding disclosures should be directed to the ASH Meeting and CME Information desk in ASH Central located in Hall F at the Ernest N. Morial Convention Center.
Speaker Ready Room
All speakers can bypass the registration area and proceed directly to the speaker ready room. You can pick up your registration and meeting materials, check in with ASH staff, turn in updated presentations, review COI disclosures, or schedule a time to rehearse with the Freeman presentation management system.
Ernest N. Morial Convention Center – in ASH Central in Hall F
|Thursday, December 8||3:00 p.m. to 7:00 p.m.|
|Friday, December 9||7:00 a.m. to 9:00 p.m.|
|Saturday, December 10||6:30 a.m. to 6:00 p.m.|
|Sunday, December 11||6:30 a.m. to 6:00 p.m.|
|Monday, December 12||6:00 a.m. to 6:00 p.m.|
|Tuesday, December 13||6:30 a.m. to 1:00 p.m.|
Submitting Your Presentation
All speakers are required to video record their presentation and submit that recording to Freeman Event Technology’s Orchestrate presentation management website by November 17. Speakers attending the meeting who wish to present should bring their revised PowerPoint presentation to the Speaker Ready Room on a CD-R, DVD-R, or USB flash drive (memory stick, jump drive, etc.). Speakers not attending the meeting in person will have their pre-recorded presentation played during their scheduled session time. All speakers will receive an email with the URL and login instructions to access the Orchestrate in October.
A professional audio-visual (AV) technician will be available in the Speaker Ready Room to consult with in-person presenters on any of the guidelines and to make certain your slides are properly identified for your specific session.
Please turn in your presentation to the Speaker Ready Room according to the following guidelines:
- At least 24 hours before your presentation if you would like the AV technician to assist you in formatting your presentation to ensure clear and readable images.
- At least six hours before your presentation, if your PowerPoint presentation was prepared on an Apple computer.
- At least six hours before your presentation if your presentation contains movies or other videos.
- At least four hours before your presentation if your presentation is final and requires no modifications.
After you are satisfied with your presentation, you will save it to the Presentation Management server on the secure ASH Show Network. The AV technician in the session room where you are presenting will make sure the presentation is ready when you get to the podium.
Please contact [email protected] or call 1-866-828-1231 or 202-776-0544.
- Guidelines for PowerPoint Presentations
Guidelines for PowerPoint presentations at the annual meeting
- Poster Presentation Instructions and Schedule
Instructions and schedule information for poster presentations at the ASH annual meeting