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Poster Walks Guidelines and Application

Annual Meeting Poster Walks highlight cutting-edge emerging science in hematology presented in the poster sessions during the meeting. Up to 10 walks will be selected for 2021.

Each walk can contain up to six posters, should be designed to give a brief overview of featured posters, followed by an interactive discussion among the session organizers, abstract authors, and audience.

Poster Walk Format

In general, upon approval, the virtual “walk” should be designed to include a brief overview of the selected abstracts, followed by an interactive question-and-answer period among the session organizers, abstract authors, and virtual audience. The session organizers will be responsible for moderating the discussion and selecting up to six abstracts to be featured during the session.

Ideally, poster walks will devote 15-20 minutes to summarize the posters, followed by 15-20 min of discussion with the poster authors and 15-20 minutes of audience questions and answers.

All ASH Annual Meeting poster walks will take place virtually this year. Each virtual poster walk will be one hour long and scheduled to take place on December 15-16, 2021. There will be a 10:00 a.m. and 5:00 p.m. (Eastern time) timeslot for poster walks each day. Each walk will be coordinated by two organizers, who are responsible for submitting the application. If a Poster Walk is approved, the recording of the session will be made available on the Annual Meeting virtual platform during and after the Annual Meeting.

Chairs, Moderators, and Speakers

Registration for the ASH annual meeting is a prerequisite for organizing and/or moderating a Poster Walk.

Chairs and Moderators:

The organizers of a poster walk are responsible for:

  • Submitting a poster walk application by July 31st, 2021 (only one organizer is required to submit the application):
    • Organizers will be required to propose a poster walk title, brief rationale/theme, and select the appropriate abstract categories that the poster walk will include.
    • Organizers will NOT select abstracts at this point in time. If an application is approved, the organizers will be given access to embargoed Annual Meeting abstracts in October. During this time, they will select posters to be featured in their walks.
  • Developing the session once it is approved:
    • ASH staff will organize planning calls with the poster walk organizers and their featured poster presenters (once approved) to discuss session details and format
  • Speakers:

    ASH annual meeting speakers may be considered for a role in any of the poster walks (e.g., chair, moderator, speaker, panelist); however, poster walk participants can participate in only one poster walk each year.

Diversity, Equity, and Inclusion

Given ASH’s commitment to Diversity, Equity, and Inclusion, each poster walk should involve people with diverse perspectives. The programs should strive for gender balance, international representation, inclusion of underrepresented racial and ethnic groups, and have a good mix of junior and senior investigators.

ASH Embargo Policy

Poster walk organizers may not break the embargo; only data contained within the accepted abstract may be discussed. Data beyond what is already contained within the published abstract is embargoed until the time of the poster presentation at the annual meeting and may not be discussed prior to that date.

COI Disclosure Policy

Poster Walk organizers and abstract presenters will complete their conflict-of-interest (COI) disclosure in the ASH online speaker management system in accordance with ASH Conflict-of-Interest Policy. These disclosures will then be displayed during the presentation in accordance with ASH Conflict of Interest Policy.

CME

Continuing medical education (CME) credits will not be offered at the Poster Walks.

Sponsorship

The Poster Walks will be sponsored solely by ASH. Poster Walk organizers cannot solicit additional funding from corporate partners or other external sources. ASH reserves the right to raise additional funding for the poster walks. There will be no honoraria, or registration remittance, for Poster Walk organizers or speakers.

Promotion of Poster Walks

Information about the poster walks will be displayed on the ASH website, in the annual meeting mobile app, the virtual meeting platform, and in the annual meeting Program Book. Attendees registering for the annual meeting may be asked whether they plan to attend any of the poster walks to collect participants’ information and project attendance. There is no additional charge to attend the Poster Walks. ASH will promote the poster walks in conjunction with its marketing for the annual meeting.

Oversight and Review

The ASH Committee on Scientific Affairs reviews all poster walk applications and makes recommendations to the Program and Executive Committees for approval. The Committee on Scientific Affairs has direct oversight of poster walk program content development, organizers, and speakers. The Committee on Scientific Affairs has the right to alter the program if deemed appropriate. Poster walks are subject to annual review by the Program Committee. Each poster walk will be evaluated to ensure that it meets its goals and objectives.