Poster Walks Guidelines and Application
The application period for conducting a poster walk at the 2022 ASH Annual Meeting is now closed.
Annual Meeting Poster Walks highlight cutting-edge emerging science in hematology presented in the poster sessions during the Meeting. Up to five walks will be selected for 2022.
Each walk can contain up to six posters, should be designed to give a brief overview of featured posters, followed by an interactive discussion among the session organizers, abstract authors, and audience.
Poster Walk Format
In general, upon approval, the virtual “walk” should be designed to include brief overview of the selected abstracts, followed by an interactive question-and-answer period among the session organizers, abstract authors, and virtual audience. The session organizers will be responsible for moderating the discussion and selecting up to six abstracts to be featured during the session.
Each poster walk will devote twenty minutes to summarizing the selected posters, followed by twenty minutes of panel discussion with the poster authors and twenty minutes of audience questions and answers.
All 2022 ASH Annual Meeting Poster Walks will take place virtually. Each virtual Poster Walk will be one hour long and scheduled to take place on December 14-15, 2022. There will be a 10:00 a.m. and 5:00 p.m. Central time timeslot for Poster Walks each day. Each walk will be coordinated by one organizer, who is responsible for submitting the application. If a Poster Walk is approved, the recording of the walk will be made available on the Annual Meeting virtual platform until 11:59 p.m. Pacific time on Friday, December 22, 2022.
Chairs and Speakers
Registration for the ASH annual meeting is a prerequisite for organizing and/or moderating a Poster Walk.
Chairs and Moderators:
Each organizer of a Poster Walk is responsible for:
- Submitting a Poster Walk application by August 7, 2022:
- The organizer will be required to propose a Poster Walk title, brief rationale/theme, and select the appropriate abstract categories that the poster walk will include.
- NOTE: The organizer will NOT have to select abstracts at this point in time. If an application is approved, the organizer will be given access to embargoed Annual Meeting abstracts in October. During this time, they will select posters to be featured in the walk.
- Session logistics once a walk is approved:
- In September, ASH staff will send notifications to organizers of approved walks (who will now serve as Chairs).
- In October, Chairs will be asked to select posters to be featured in their respective walks, after which the abstract authors will be notified.
- In November, ASH staff will organize planning calls with the Poster Walk Chair and their featured poster presenters to discuss session details and format.
Poster Walk participants can participate in only one Poster Walk each year.
Oversight and Review
The ASH Committee on Scientific Affairs reviews all Poster Walk applications and makes recommendations to the Program and Executive Committees for approval. The Committee on Scientific Affairs has direct oversight of poster walk program content development, organizers, and speakers. The Committee on Scientific Affairs has the right to alter the program if deemed appropriate. Poster walks are subject to annual review by the Program Committee. Each poster walk will be evaluated to ensure that it meets its goals and objectives.
Diversity, Equity, and Inclusion
Given ASH’s commitment to Diversity, Equity, and Inclusion, each Poster Walk should involve people with diverse perspectives. The programs should strive for gender balance, international representation, inclusion of underrepresented racial and ethnic groups, and a mix of junior and senior investigators.
ASH Embargo Policy
Poster Walk organizers may not break the embargo; only data contained within the accepted abstract may be discussed. Data beyond what is already contained within the published abstract is embargoed until the time of the poster presentation at the annual meeting and may not be discussed prior to that date.
COI Disclosure Policy
Poster Walk organizers and abstract presenters will complete their conflict-of-interest (COI) disclosure in the ASH online speaker management system in accordance with ASH Conflict-of-Interest Policy. These disclosures will then be displayed during the presentation in accordance with ASH Conflict of Interest Policy.
Continuing medical education (CME) credits will not be offered at the Poster Walks.
The Poster Walks are sponsored solely by ASH. Poster Walk organizers cannot solicit additional funding from corporate partners or other external sources. ASH reserves the right to raise additional funding for the Poster Walks. There will be no honoraria, or registration remittance, for Poster Walk Chairs or speakers.
Promotion of Poster Walks
Information about the poster walks will be displayed on the ASH website, in the annual meeting mobile app, the virtual meeting platform, and in the annual meeting Program Book. Attendees registering for the annual meeting may be asked whether they plan to attend any of the poster walks to collect participants’ information and project attendance. There is no additional charge to attend the Poster Walks. ASH will promote the Poster Walks in conjunction with its marketing for the annual meeting.