Meeting Rules and Regulations

Participation Requirements for All Attendees

Admission to all official ASH events will require a proper display of registration badges. Badges should be worn at all times and are non-transferable. False certification of individuals as paid ASH meeting attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any meeting event, or inappropriate conduct, including but not limited to harassment, threatening physical or verbal actions, or disorderly or disruptive conduct, will not be tolerated and will be just cause for repossessing badges of any individuals involved. As a result, ASH reserves the right to expel all parties involved and has no obligation to refund registration fees paid.

Photography and Audio/Video Recording

Materials presented at the ASH annual meeting (including all slides, written and oral presentations, posters, and other materials displayed, shown, or otherwise published during the ASH annual meeting) are protected by copyright and may not be publicly displayed or republished without the express written consent of the copyright owner, except as expressly provided in the Photography and Recording of Copyrighted Material policy.

No Smoking

Smoking is not permitted in any of the hallways, lobbies, meeting rooms, exhibits, or poster sessions at the convention center. Please refrain from smoking unless you are outside the building.

Prohibited Session Room Behavior

In crowded session rooms, please honor the instructions provided by ASH staff. You may be told not to stand against the walls in these rooms or not to block the aisles. Please note that if a room reaches full capacity, you may be denied entry, as ASH must obey the guidelines established by the Fire Marshal.

Participation of Financial Professionals

The ASH annual meeting is a public forum; therefore, financial professionals and other individuals whose principal reason for attending the meeting is to seek business opportunities or obtain information affecting investment positions are welcome to register. However, the educational and scientific aspects of the annual meeting are always top priority. It is important that financial professionals identify themselves when speaking with presenters, particularly when asking questions for which the answers may have implications for corporate valuation or positions in equity markets.

Speakers and moderators are asked to give preference to questioners with scientific or clinical inquiries.

Children Under 12

For safety reasons, children under the age of 12 (including infants in carriers and strollers or hand-carried infants and toddlers) are not permitted in the Exhibit Hall and poster sessions. Additionally, ASH prohibits children and infants in the sessions, as they may distract the speakers and disrupt other attendees. Each year, ASH makes arrangements to provide child-care services at the meeting.