Exhibitor Services
Exhibitor Service Manual
A link to the exhibitor service manual will be available in September; please return to this page to access the manual at that time.
The online service manual will include information on shipping, furniture, booth accessories, lead retrieval, drayage rates, utility specifications and charges, carpet rental and cleaning, signs, security service, telephones/Internet, audio/visual equipment, computer rental, photography services, and floral services. Order forms and rate schedules will also be provided. Exhibitors who need special information before the service manual becomes available should contact Freeman Exhibitor Services at 214-445-1218.
Exhibitor Listings
Exhibitors may supply a 35-word product and service description by completing the second page of the Application to Exhibit. A listing of the descriptions of each confirmed exhibitor will be included in the Abstracts Book, as well as the On-Site Program Book. This opportunity to advertise your products and services is complimentary.
More than 26,000 copies of the Abstracts Book are distributed to ASH members, Blood subscribers, and 2008 annual meeting registrants. The On-Site Program Book is distributed at no charge to all meeting attendees.
Advance Registration List
ASH offers exhibiting companies an exclusive opportunity to directly reach their target market – hematology professionals – by making the 2008 ASH Annual Meeting advance registration list available for purchase. The list contains approximately 7,500 names and mailing addresses of attendees who have registered for the 2008 annual meeting by the advance registration deadline of November 6. Please note that no e-mail addresses will be provided. The list is for one-time use to promote the exhibit booth and is provided as printed mailing labels. It is not available electronically. The Advance Registration List Order Form will be included in the online exhibitor service manual and available to all confirmed exhibitors in September.
A copy of the mailing piece must be sent to ASH for approval prior to ordering the list. The deadline for submitting an advance registration list request is Thursday, November 6. Priority points will be deducted if the mailing list is found to be used for anything other than its one-time, pre-approved purpose. For more information regarding the mailing list, contact Arthinia Morgan.
Final Registration List
For post-meeting follow-up activities, exhibiting companies may purchase a final registration list containing approximately 14,500 names and mailing addresses of the 2008 ASH Annual Meeting attendees. The mailing list must be used for educational purposes, is for one-time use only, and is not available electronically. A copy of the mailing piece must be sent to ASH for approval prior to ordering the list. Priority points will be deducted if the mailing list is found to be used for anything other than its one-time, pre-approved purpose. For more information regarding the mailing list, contact Arthinia Morgan.
Lead Retrieval System
Attendee badge-readers may be rented to utilize the lead retrieval system that allows exhibitors to record the names, mailing addresses, and demographic information of attendees who visit their booths. Additional information concerning this system will be provided in the online exhibitor service manual, and questions may be directed to J. Spargo and Associates at 703-449-6418.
Customs Forwarding
Shipping instructions will be provided in the online exhibitor service manual. Exhibitors who require information regarding customs brokers in San Francisco should contact Freeman Exhibitor Services at 214-445-1218 for assistance.
Door Drops
Exhibitors who wish to have material promoting their booths placed outside the hotel rooms of meeting attendees must receive prior approval by e-mailing the promotional piece to Arthinia Morgan, by Thursday, November 6. ASH will arrange the delivery of the piece to be placed outside of guests' rooms. For more information on the cost related to this opportunity, please contact Eric Reynolds of TriStar Publishing, Inc., at 913-491-4200..
Exhibitor Advisory Council Meeting
The Exhibitor Advisory Council Meeting will be held on Sunday, December 7. This meeting gives exhibitors an opportunity to provide feedback and comment on the quality of service that they receive from ASH. Please contact Arthinia Morgan for more information. Space is limited.
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