Registration and Housing

• Registration
• Housing
• Hospitality Suites

Registration

Registration Location and Hours
The exhibitor registration hours are listed below; the registration location will be determined in the near future and posted here.

Admission to the Exhibit Hall
Exhibitors will be permitted to enter the exhibit hall two hours prior to the time the hall opens each day, and exhibitors may remain in the hall 30 minutes after closing. All exhibitors and persons visiting the exhibits will be required to wear a badge. Personnel will not be able to enter the hall without an official exhibitor badge. Attendees with non-exhibitor badges will not be allowed in the hall before or after show hours.

Exhibit-Hall-Only Badges
Exhibit-hall-only badges allow access to the exhibit hall only and do not allow entry into the educational sessions. A limited number of complimentary exhibit-hall-only badges will be given to each exhibitor based on the following criteria:

• Allotments are based on three badges per 100 square feet, up to a maximum of 75 badges.
• Additional exhibit-hall-only badges may be requested for a fee of $50 per badge.

Full-Meeting Badges
ASH recognizes how valuable exhibitors are to the success of its annual meetings; therefore, ASH provides complimentary full-meeting badges that allow access to all education and scientific sessions, in addition to exhibit hall admission, based on one of the following criteria:

• One complimentary full-meeting badge per exhibitor
• Two complimentary full-meeting badges if the exhibitor has 500 square feet or more of booth space
• Three complimentary full-meeting badges if the exhibitor has 15 – 29.99 priority points
• Four complimentary full-meeting badges if the exhibitor has 30 – 44.99 priority points
• Five complimentary full-meeting badges if the exhibitor has 45 or more priority points

Total priority points are calculated from points earned in 2005-2007. To view your acquired priority-point total, please see the priority-point list. Exhibitors that are also 2008 Corporate Friends to ASH as of September 3, 2008, will receive an additional allotment of complimentary full-meeting badges as indicated below. For more information about the ASH Corporate Friends program, please see the Marketing and Sponsorship section of the prospectus.

Gold-Circle Corporate Friends:
Three complimentary full-meeting badges

Silver-Circle Corporate Friends:
Two complimentary full-meeting badges

Bronze-Circle Corporate Friends:
One complimentary full-meeting badge

A maximum of eight complimentary full-meeting badges will be given to any one company.

ASH encourages exhibitors to pre-register all confirmed exhibit personnel by the November 6 deadline in order to avoid long lines on site. Exhibitor Registration Forms will be included with the exhibitor registration packet. The badges will be mailed in advance or may be picked up on site.

ASH will also allow each exhibiting company to purchase up to five full-meeting registrations at the rate of $295 each. This rate applies only to advance registration. Exhibitors purchasing full-meeting badges on site will be required to pay the full non-member rate of $700. Visitors and affiliates of exhibitors will not be permitted to use the discounted rate.

Guest Passes
Each exhibitor will be provided two generic guest passes for their guests who need brief access to the exhibit hall. A guest pass allows entrance into the exhibit hall only when the hall is open. It does not allow entrance into the sessions. Passes are obtainable on site at the exhibitor registration counter. Guest passes are dated and are for one-time use only. Once the two passes have been used, ASH will not issue any additional guest passes to the exhibitor.

Children
For safety reasons, ASH does not permit children 12 years of age or younger in the exhibit hall. This rule applies to children of both attendees and exhibitors. A subsidized child-care center will be operational in the convention center from Friday, December 5, through Tuesday, December 9.

Back to Top

Housing

Exhibitors will have access to individual sleeping rooms at convention rates during the ASH annual meeting. An individual hotel reservation form will be mailed once the booth contract is completed and paid in full. A deposit is required at the time of reservation. Use of a credit card for the deposit will facilitate the reservation process.

All individual reservation requests should be sent directly to ASH’s housing company before Thursday, November 6. Reservations are processed on a first-come, first-served basis. Please keep in mind that hotels close to the convention center will sell out quickly. The headquarters hotel and members-only hotels are available to ASH members exclusively. Exhibitors, non-members, and groups will not be able to reserve rooms in these hotels.

Group Housing
Exhibitors that require a group room block (12 or more rooms) must be approved by ASH prior to the annual meeting. Requests must be sent to ASH Headquarters in writing by Wednesday, September 10. Groups of less than 12 must secure individual housing for each attendee. Placement of group room blocks will be determined by the following factors:

• 2008 priority-point standing
• Participation in the 2008 Corporate Friends Program
• Size of the group room block
• Date of submission of the housing request

Contact Jill Clark at 202-776-0544, ext. 5252, to receive a copy of the form and additional instructions. Refer to the Group Block Reservation Form for rules and regulations governing group room blocks.

Back to Top

Hospitality Suites

ASH has reserved suites for hospitality purposes at the headquarters hotel. Only confirmed exhibitors will be permitted to reserve these hospitality suites.

Entertainment, meetings, or similar activities will not be permitted in hotel suites or in private or public facilities during hours that conflict with ASH-sponsored events.

For more information or to request a Hospitality Suite Reservation Form, contact Ivy Caro of J. Spargo and Associates at 703-654-6922. The form must be submitted to ASH by Thursday, November 6.

Back to Top