Exhibitor Registration and Housing

The exhibitor registration and hotel reservation forms will be available in the coming weeks.

• Registration
• Housing
• Hospitality Suites

Registration

Registration Location and Hours

Admission to the Exhibit Hall

Exhibitors will be permitted to enter the hall two hours prior to the time the exhibit hall opens each day, and exhibitors may remain in the hall 30 minutes after the closing of the hall. All exhibitors and persons visiting the exhibits will be required to wear a badge while in attendance. Personnel will not be able to enter the hall without an official exhibitor badge. Attendees with non-exhibitor badges will not be allowed to enter or remain in the hall before or after show hours.

Exhibit-Hall-Only Badges

Exhibit-hall-only badges allow access to the exhibit hall only and do not allow entry into the educational sessions. A limited number of complimentary exhibit-hall-only badges will be given to each exhibitor based on the following criteria:

• Allotments are based on three badges per 100 square feet, up to a maximum of 100 badges.
• Additional exhibit-hall-only badges may be requested for a fee of $20 per badge.

Full-Meeting Badges

ASH recognizes how valuable exhibitors are to the success of its annual meetings. Therefore, ASH will offer complimentary full-meeting badges that will allow access to all education and scientific sessions, in addition to exhibit hall admission, based on the following criteria:

• One complimentary full-meeting badge per exhibitor
• Two complimentary full-meeting badges if the exhibitor has 500 square feet or more of booth space
• Three complimentary full-meeting badges if the exhibitor has 15-29.99 priority points
• Four complimentary full-meeting badges if the exhibitor has 30-44.99 priority points
• Five complimentary full-meeting badges if the exhibitor has 45 or more priority points

Note: Total points are calculated from points earned in 2004-2006. To view your priority point total, click here.

Exhibitors who are also 2007 Corporate Friends to ASH (and paid by September 3, 2007), will receive an additional allotment of complimentary full-meeting badges as follows:

• Gold Circle Corporate Friends – Three complimentary full-meeting badges
• Silver Circle Corporate Friends – Two complimentary full-meeting badges
• Bronze Circle Corporate Friends – One complimentary full-meeting badge

A maximum of eight complimentary full-meeting badges will be given to any one company.

ASH encourages exhibitors to pre-register all confirmed exhibit personnel by the November 9 deadline, in order to avoid long lines and name changes on site. Exhibitor Registration Forms will be included with the exhibitor registration packet. The badges will be mailed in advance or can be picked up on site.

ASH will also allow each exhibiting company to purchase up to five full-meeting registrations at the rate of $195 each. This rate only applies to advance registration. Exhibitors purchasing full-meeting badges on site will be required to pay the full non-member rate of $625. Visitors and affiliates of exhibitors will not be permitted to use the discounted rate.

Guest Passes

Each exhibitor will be provided two generic guest passes. These passes are for guests of exhibitors who will briefly stop by the exhibit hall. A guest pass allows entrance into the exhibit hall only when the hall is open. It does not allow entrance into the sessions. Passes are located on site at the exhibitor registration counters. Guest passes are dated and are for one-time use only. Once those two passes have been used, ASH will not issue any additional guest passes to the exhibitor.

Children

For safety reasons, ASH does not permit children 12 years of age or younger in the exhibit hall. A subsidized childcare center will be operational in the convention center from Friday, December 7, through Tuesday, December 11. This rule applies to children of both attendees and exhibitors. 

Housing

Exhibitors will have access to individual sleeping rooms at convention rates during the ASH annual meeting. An individual hotel reservation form will be mailed once the booth contract is completed and paid in full. All reservations require a deposit at the time of reservation. Use of a credit card for the deposit will facilitate the reservation process.

All individual reservation requests should be sent directly to the ASH housing company before Friday, November 9. Reservations are processed on a first-come, first-served basis. Please keep in mind that hotels close to the convention center will sell out quickly. The co-headquarters hotels and the members-only hotels are available only to ASH members. Exhibitors, non-members, and groups will not be able to reserve rooms in the co-headquarters hotels.

Group Housing

Exhibitors that require a group room block (15 rooms or more) must be approved by ASH prior to the annual meeting. Requests must be sent to ASH Headquarters in writing by September 10, 2007. Groups of less than 15 must secure individual housing for each attendee. Placement of group room blocks will be determined by the following factors:

Placement of group room blocks will be determined by the following factors:

• 2007 priority point standing
• Participation in the 2007 Corporate Friends Program
• Size of the group room block
• Date of submission of the housing request

Contact the Meetings Department at 202-776-0544 or by e-mail to receive a copy of the form and additional instructions. Refer to the Group Block Reservation Form for rules and regulations governing group room blocks.

Hospitality Suites

ASH has reserved suites for hospitality purposes only at the co-headquarters hotels. Only confirmed exhibitors will be permitted to reserve these hospitality suites.

Entertainment, meetings, or similar activities will not be permitted in hotel suites or in private or public facilities during hours that conflict with ASH-sponsored events. The Hospitality Suite Reservation Form will be included in the exhibitor registration packet. For more information, contact the Meetings Department.