Issuing Press Releases
Companies and institutions may issue press releases coinciding with the public availability of the abstracts in November. Refer to ASH's embargo policy for guidance regarding the information that remains embargoed until the annual meeting.
Companies or institutions that choose to share press releases under embargo assume responsibility for ensuring embargoed releases are only distributed to reporters who will abide by ASH’s embargo policy. The release must clearly display the embargo date and time. ASH encourages individuals to check the ASH abstract website for correct embargo dates/times. Violation of the embargo policy may result in the abstract being rejected for presentation at the ASH annual meeting.
ASH does not need to approve your press release unless you want to display it in the online press kit (see below).
Please also note that information regarding media registrants is proprietary. The Society does not give, rent, or sell current, past, or on-site media registration lists. Additionally, annual meeting abstracts are copyrighted by ASH and cannot be reprinted or included in third-party press releases or press kits.back to top
Submitting Press Releases to the Online Press Kit
and institutions issuing press releases, and others are required to abide by
the embargo policies governing the Society's annual meeting.
The abstracts selected for the 2017 ASH Annual Meeting will be available in November (in compliance with the Securities and Exchange
Commission's Regulation FD). These abstracts will also be
published in a special issue of Blood in December.
For oral presentations:
Medical institutions and companies are invited to electronically submit their institutional or corporate press releases for inclusion in the online press kit, which is only open to registered reporters. Submitted releases will be reviewed by ASH Communications staff to ensure compliance with press release guidelines (below). ASH Communications staff will begin accepting online press release submissions on November 1 and will continue accepting them until the morning of December 12.
Information in the press release must specifically pertain to research being presented at the annual meeting. To meet the criteria for display in the online press kit, all press materials must:
- Be clearly labeled with the abstract numbers of the research being highlighted. Placing the abstract numbers and embargo times at the top of the first page of the press release is required.
- Prominently display the proper embargo times of the abstracts highlighted. Please contact the ASH media relations staff if you have questions regarding the correct embargo dates/times for the ASH abstracts.
- Include a citation that properly states the name of the Society. An example of recommended text: "This information was presented at the 59th Annual Meeting of the American Society of Hematology."
- Use of the ASH logo without explicit written permission is prohibited.
No other institutional or corporate materials are permitted in the online press kit. Examples of prohibited materials include:
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- Corporate backgrounders or press kits
- Press releases regarding data that will not be published or presented at the ASH annual meeting
- Press releases on the availability of experts, or lists of experts
- Media advisories and alerts, such as lists of presentation times and locations
- Product backgrounders, such as a fact sheet on a particular drug
- Disease backgrounders that highlight only one treatment (disease backgrounders are permissible if they are unbranded and either contain no treatment information or an overview of all available treatments)
On-Site Press Materials
ASH continues its effort to reduce the amount of paper consumed at the meeting and is therefore phasing out printed copies of press releases from companies and institutions in the on-site press room. Institutions and companies are encouraged to submit their press releases for inclusion in the online press kit. back to top
Promoting Annual Meeting Abstracts to Be Featured in the ASH Press Program
Each year a select number of studies are featured in the ASH press program. ASH will notify study authors and the respective public relations contact of the author's institution if their abstract has been selected for inclusion in the official ASH annual meeting press program. Please note that if you have not been contacted by the ASH media relations staff in early October, your institution's study was likely not selected for inclusion in the ASH press program.
Researchers presenting data at an ASH press briefing are permitted to invite up to two guests to attend the briefing and must submit the name of their guests to ASH media staff in advance. Guests of press briefing participants may not engage in promotional discussions during the briefings or inside the briefing room.
Questions should be addressed to ASH Communications Specialist Stephen Fitzmaurice at firstname.lastname@example.org to top
Non-ASH Press Events and Friday Satellite Symposia
Press briefings, news conferences, and press receptions, other than those sponsored by the Society, are permitted; however, they cannot be held on site at the convention center or at any time during ASH-sponsored events. In accordance with ASH's Annual Meeting Embargo Policy, such press activities (including webcasts for the press) may not occur until after the abstract's presentation time at the annual meeting when the embargo lifts. Non-ASH press events about ASH abstracts are not permitted before the ASH annual meeting. To arrange an event, please review the ancillary meeting guidelines and reserve a meeting time and room online.
Although ASH prohibits the distribution of press materials anywhere in the convention center other than in the online press kit, companies and other groups are permitted to distribute press materials off site at ancillary meetings.
Companies sponsoring Friday Satellite Symposia may not disseminate information related to the ASH annual meeting embargoed program beyond the information contained within the four corners of the published abstracts. The Society's name cannot be used in Friday Satellite Symposia announcements or materials, or in any other manner that gives the appearance of endorsement. Unauthorized use of the ASH logo is prohibited.back to top
Violation of ASH Policies by Corporations and Institutions
If a company violates any of the above ASH policies, ASH reserves the right to reduce the violating company's priority points, prevent participation in future Friday Satellite Symposia, prevent access to ancillary meeting space in future years, and/or prevent the company from participating as an exhibitor in future years.
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