ASH Annual Meeting will take place December 9-12, 2017, in Atlanta.
ASH's media registration and press policies provide editors, reporters, health
and medical writers with information about the Society's rules and regulations
regarding attendance and coverage of the annual meeting.
The following information is subject to change before media registration opens for the 2017 meeting. Any questions regarding these press policies may be directed
to ASH Communications Manager Amanda Szabo.
ASH welcomes all media who are employed by accredited news
organizations to apply for complimentary media credentials to cover the 2017 ASH Annual Meeting.
Media registration for the 2017 ASH Annual Meeting will open in late summer 2017. On-site media
registration is not available.
The following benefits were offered to
credentialed members of the media for the 2016 ASH Annual Meeting:
- Complimentary annual meeting registration
- Access to embargoed online press kit materials
- Access to
annual meeting abstracts
- Admission to press briefings
- One-on-one interview opportunities
- Admission to
all non-ticketed ASH sessions
- Access to press working room and
*Please note: Access to the press working room
and interview rooms is based on room capacity limits to ensure
compliance with convention center safety rules. A media badge is
required to enter the press room. Media badges are non-transferable.
Registered media who lend their badges to other individuals seeking access to
the press room risk having their media credentials revoked and access to future
ASH meetings denied.
Media must submit registration requests
for the 2017 ASH Annual Meeting via our online
registration portal. Access to the press working room will
be granted on a first-come, first-served basis and will be limited to two representatives
per outlet unless otherwise noted. You are encouraged
to complete the media registration process as early as possible if you require
access to the press working room. Media registration will not be offered on-site, and media requesting
credentials must provide all necessary documentation prior to the meeting.
ASH considers an accredited news
organization to be one that features original, editorial news coverage, that has
editorial freedom from advertisers and/or sponsors, and in which advertisers
and/or sponsors are clearly identified as such. To be eligible, applicants must
write exclusively for the news organization that has provided the
letter of assignment, unless otherwise noted. Media who do not
write for their credentialed outlet and instead misuse their access on behalf
of other publications not disclosed in the media registration request may have
their access revoked.
Once requested, the following materials must be provided for verification:
1. Letter verifying assignment to the 2017 ASH Annual Meeting on the
letterhead of the news organization being represented.
2. Three bylined hematology/oncology-related articles or produced video/broadcast clips published within the last year, or coverage from last year’s ASH annual meeting, if applicable.
3. Media identification such as an international, accredited press pass or an official media-outlet-issued credential (NOTE: this
requirement applies to international media only).
media must submit items 1 and 2 listed above
- International media must submit items 1, 2, and 3 listed
above as well as a copy of the publication (electronic or hard copy)
Online Publications &
- Journalists reporting for
online-only media outlets must work for a news organization or blog that meets
the following criteria:
Must represent an independent
web site that posts original,
editorial news coverage on a regular basis and not just
around medical meetings
Must submit evidence of current
related content on web site that has been
published regularly over the past year
Must have been in continuous
operation for at least six
o Registrants may be asked to
submit traffic data (e.g., Google
We will review the eligibility of each
online publication and
blogger on a case-by-case basis.
- Non-Writing Editors: Editorial staff participating in the
annual meeting for the sole purpose of editorial direction may register, but
will be required to submit item 1 listed above as well as a copy of the
publication (electronic or hard copy).
Newsletters that are regularly published and primarily cover
oncology/hematology related news are eligible to credential one journalist
(single-sponsored, investment, corporate, and institutional newsletters to not
film crews and video production companies must submit a written
request at least 30 days prior to the annual meeting that includes information
about the company, the purpose of attending the annual meeting, synopsis of
film/video/documentary project, and information on the editorial/financial
supporters of the project.
- Videographers and Crew: Videographers and/or other members of the
multimedia team accompanying credentialed news outlets will be limited to three representatives per outlet and must
submit written requests to firstname.lastname@example.org including information for the specific role
of each crew member.
The following representatives are not
eligible for media credentials or access to the 2017 ASH Annual
Meeting press working room and related materials:
- Editors, writers, and scientific advisory board members for
journals that do not have editorial news sections
- Companies or
organizations producing publications, videos, and/or other electronic
media intended for internal use, marketing, advertising, financial
analysis, or public relations purposes
- Financial analysts
- Sales, advertising, marketing, or public relations personnel
from companies that post videos of scientific sessions for medical
education purpose of creating continuing medical education (CME) or other
commercial content (e.g., webcasts, online or printed educational modules,
- Third-party organizations and professional societies with informational products
- Representatives from
single-sponsored, investment, corporate, and institutional newsletters
- Bloggers who do not publish
health news on a regular basis (e.g., company-sponsored blogs where the blogger
is paid to publish posts or content that may be created by advertisers)
Please contact ASH media
staff at email@example.com or
202-659-5883 with special requests.back to top
Annual Meeting Policies
Registered media are required to wear the Society's media badge at all times
while on site at the annual meeting. All scientific sessions, education
sessions, abstract sessions, and special lectures at the annual meeting are
open to the media. Entry into sessions requires a badge. In addition, media
may attend the Friday
Satellite Symposia. Sessions that require a ticket are not open
to registered media; these include the How I Treat and Meet-the-Scientist
Sessions, the Consultative Hematology Course, and ABIM Maintenance of
Certification Learning Sessions.
Press Briefing Webinar
media will be invited to join a webinar hosted by ASH leaders. The discussion will highlight important themes and current
trends that will be covered at the annual meeting; previews of groundbreaking
research being presented at the upcoming meeting; and abstracts to watch that
have potential for new treatments for patients and real clinical impact.
Press Working Room and Press Briefing
Media credentials are required for use of the press working room. Media badges are non-transferable. Registered media who lend their badges to
other individuals seeking access to the press working room risk having their
media credentials revoked and access to future ASH meetings denied.
The ASH press briefing schedule and
list of presentation topics will be made available in advance of the meeting to
members of the media. Reporters who are unable to attend the press
conferences will be able to access via
video conferencing in real-time and links to videos of the briefings in the
online press kit after each press briefing.
Electronic or hard copies of presentation slides provided to
registered media during ASH press briefings are for background information. Those
who share slides on social media during the meeting must reference the study
author/presenter. For more information, see the section on ASH’s Photography,
Video, and Audio Recording Policies.
Meeting Embargo Policy
The media as well as corporations
and institutions issuing press releases are required to abide by the
embargo policies governing the Society's annual meeting. The
abstracts selected for presentation will be posted online in November in compliance with the Securities and Exchange Commission's
Regulation FD. These abstracts will also published in a special online
issue of Blood, typically published the week of the annual meeting.
information contained in the abstracts is embargoed until the abstracts are
available online. Coverage of information that goes beyond that which is
contained in the four corners of the abstract (e.g., additional analysis,
commentary, or updated information from those individuals and companies involved in the
study) is embargoed according to the following criteria:
- For oral presentations: the embargo time is the start
time of the session in which the presentation is being made, or the
beginning of the ASH press briefing containing the research, whichever
- For poster presentations: the embargo
lifts when the poster session containing the poster opens for viewing in
the morning (i.e., when the poster hall opens that day), or at the
beginning of the ASH press briefing containing the research, whichever
- For online-only abstracts: the
embargo lifts when the abstract is first made publicly available in an
online-only issue of Blood the week of the annual meeting. These abstracts are not
presented at the annual meeting.
Slides and audio in the press briefings are considered
"on the record." Materials contained in other ASH annual meeting presentations,
including slides, audio, abstracts, and posters, are protected by copyright
and may not be published or reproduced without express written permission from
ASH (or, in the case of slides and posters, from the author). Registered media and all
other attendees may share photos of slides on social media as long as they
give proper attribution to the author.
Photography, Video, and Audio
Registered media must follow the official ASH Annual Meeting Policy on
Photography, Video, and Audio Recording Policy that applies to all attendees. In general, registered media are
- Photograph, video, and/or audio
record any official ASH press briefing. However, live streaming of the
press briefings is strictly prohibited.
photos and audio record in the poster hall and in the session rooms for
the purposes of reporting accuracy. Photos and/or audio recordings must be
captured in a non-disruptive manner so as not to disturb the presenter and
other attendees. Flash photography, video recording, and live streaming
of any annual meeting materials, including posters and all presentations,
are strictly prohibited.
- Video record in public areas of
the convention center. Media must receive prior approval and receive a camera
tag at media registration check in on-site in the press
Disclaimer: ASH will
have professional photographers present at the ASH annual meeting. Therefore,
please note that any photographs taken at the ASH annual meeting may be used in
future ASH publications, online or in other ASH materials. Attendance or
participation in the meeting constitutes an Attendee's consent to ASH's use and
publication of the Attendee's image or voice in photographs, videotapes,
audiotapes, or other electronic media pertaining to the ASH annual meeting
events and activities.
Registered media may reserve an interview room
for a maximum of two hours a day. All interviews are scheduled in half-hour
increments and are only for the purposes of editorial news coverage. Requests
can be made through the ASH media relations staff. Use of these rooms is by
appointment only and is subject to availability. Please contact the ASH media staff at firstname.lastname@example.org or
202-659-5883 with any special requests related to media facilities above and
beyond what is provided by ASH; these must be made in writing no less than 30
days prior to the annual meeting and must be approved by the Society.
Media interviews are also allowed to take place within the confines of a
company’s booth, so long as the rules of the ASH
exhibit hall are observed, including the photography policy.
ASH media staff can
help arrange pre-meeting interviews with researchers whose work is featured in
the ASH press program, as well as ASH spokespeople. Please note that all
pre-meeting interviews follow the same embargo policies.
On-site Guidelines: Prohibited
activities that may result in media access being revoked
- Transferring a media badge to an
individual not registered as media
- Misrepresentation of role or
activities to obtain media registration
- Misusing media access on behalf of
publications not disclosed in the media registration request and not writing for
the credentialed outlet
- Accessing the press working room
without credentials for the purpose of providing company press releases to
Violation of ASH Policies by
The Society reserves the right to bar, from this and
future annual meetings, any registered media who violate these press
policies, including those who attempt to obtain advertising or subscriptions
from any exhibitor or registrant, who deliberately promote the marketing
objectives of a single company or institution, or who misuse media
privileges to engage in activities other than journalistic pursuits.
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