American Society of Hematology

Media Registration and Policies FAQ

Media Registration

How do I register for the 59th ASH Annual Meeting & Exposition?

Media registration will open August 9 and close on Wednesday, December 6. Register early to ensure you have access to the press working room. On-site registration in Atlanta is not available. Media who registered for last year’s meeting will receive an email alert when the portal opens.

How do I register as media for the ASH annual meeting?

To apply for media credentials, you will need to provide the following:

  • Complete the online registration form
  • Provide links to three bylined hematology or oncology-related articles written in the last year or your coverage of last year’s meeting
  • Provide a letter of assignment from an accredited news organization
  • If you are international media, you will also need to provide a copy of your press credentials

Please allow up to five business days to process the media registration once we have received all of the necessary materials. For additional details on the meeting and media registration eligibility requirements, please visit the ASH Annual Meeting Media Registration and Press Policies.

Is it possible to register more than the two representatives from my news outlet?

There is a limit of two media representatives per accredited news outlet per the ASH Annual Meeting Media Registration and Press Policies. If you have a special request for additional media registrations, please send a detailed email to ashmedia@fleishman.com that explains your request and the role each individual will play on site as well as all required supporting documents for media registration. We will review special requests on a case-by-case basis.

I am a non-writing editor without bylined articles. Is it possible for me to register as media?

These decisions are made on a case-by-case basis. Please see the special considerations section of the ASH media registration policy and send a detailed email to ashmedia@fleishman.com that explains your request and role on site, and includes all required supporting documents for media registration.

What do I need to provide in order to get a media registration for a videographer and/or other members of the multimedia team accompanying an accredited news outlet?

These decisions are made on a case-by-case basis; videographers and/or other members of the multimedia team will be limited to three representatives per outlet and must submit written requests to ashmedia@fleishman.com including information for the specific role of each crew member and letters of assignment.

Can I register a documentary film crew or video production company?

Your team must submit a written request to ashmedia@fleishman.com at least 30 days prior to the annual meeting that includes information about the following:

  • Name of the company
  • Why you are requesting to film at the annual meeting
  • A synopsis of the film/video/documentary project you are planning to produce
  • Editorial/financial supporters of the project

Can I register as media if I’m attending the meeting on behalf of a nonprofit or patient advocacy organization to write content for their blog or newsletter?

In order to qualify as an accredited news organization at the ASH annual meeting, the blog or newsletter must feature original, editorial news coverage, be published on a regular basis and primarily cover oncology/hematology related news. ASH will review requests on a case-by-case basis to determine if the content of your website/blog/newsletter qualifies you for a media registration.

If approved, newsletter writers are eligible for one media registration per outlet. If you do not qualify for media registration, you are welcome to register as a nonmember.

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On-Site Media Policies

Can registered press film and conduct interviews in the exhibit hall?

Registered media must follow the official ASH Annual Meeting Policy on Photography, Video, and Audio Recording Policy that applies to all attendees. In general, registered media are allowed to film in public areas of the convention center including the exhibit hall; however, media must receive prior approval and obtain a camera tag from staff in the press working room.

Does ASH provide interview rooms for media to reserve to conduct interviews?

There are on-site interview rooms available for registered media to reserve in advance of the meeting for a maximum of two hours a day and based on availability additional time may be reserved on-site at the meeting. All interview rooms are scheduled in half-hour increments and are only for the purposes of editorial news coverage. More information about how to request a room is in the annual meeting media policies.

Media interviews are also allowed to take place in the conference center hallways and within the confines of an exhibiting company’s booth, so long as the rules of the ASH exhibit hall are observed, including the photography policy.

Can I include the ASH logo on my website, publication, or step-and-repeat banner?

Unauthorized use of the ASH logo is prohibited. Any use of the ASH logo on a website, publication, or step-and-repeat banner requires explicit written permission in advance of the annual meeting.

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ASH Press Briefings

When will the abstracts selected for inclusion in an ASH press briefing be made public?

The press briefing schedule will be posted on the ASH website on November 1.

When will ASH notify study authors that they are invited to present at the annual meeting press briefing?

ASH will notify study authors and the respective public relations contacts at their institutions if their abstract has been selected for inclusion in the official ASH annual meeting press program after the author acceptance emails have been distributed in October. Please note that if you have not been contacted by the ASH media relations staff, your study was not selected for inclusion in the ASH press program.

Who is allowed to attend ASH press briefings?

ASH strictly limits attendance at the press briefings to registered media to ensure that the focus remains on communicating study details to media reporting on the meeting. Presenters are permitted to designate up to two individuals connected with the study to attend the briefings as their guests.

Does ASH permit filming of press briefings?

Registered media are allowed to photograph, video and/or audio record any of the official ASH press briefings and there is a designated area for camera set ups. However, live streaming of the press briefings is strictly prohibited. Registered media must follow the official ASH Annual Meeting Policy on Photography, Video, and Audio Recording Policy that applies to all attendees.

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ASH Embargo Policy

My institution has a study being presented. Can I issue a press release before the meeting?

Once the abstract is posted on the ASH website, you may distribute a press release or otherwise make public the following information about the abstract: the title, author names, the time and date of presentation, and only the data included within the published abstract.

Note that any information that is outside the scope of the four corners of the abstract as it is posted online (e.g., updated data to be presented at the meeting, speculation of results) is embargoed until the start of the session in which the presentation is being made, or when the poster session containing the poster opens for viewing in the morning.

For more details, please review the ASH embargo policy.

When will the late-breaking abstracts be posted on the ASH website?

The late-breaking abstracts will be posted on the ASH website on November 21 at 9 a.m. EST.

When will the embargo lift on late-breaking abstracts?

Per the ASH embargo policy, the embargo lifts on the late-breaking abstracts at the start of the late-breaking abstracts session on December 12 at 7:30 a.m. EST.

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For Public Information Officers

Can you share a list of registered media for the 59th ASH Annual Meeting & Exposition?

Information regarding media registrants is proprietary. The Society does not give, rent, or sell current or past media registration lists.

My organization plans to issue a press release. Does ASH need to approve our press release?

ASH does not need to approve your press release unless you want to display it in the online press kit.

How can I include my organization’s press release in the online press kit?

You are invited to electronically submit your institutional or corporate press release for review and if approved it will be included in the online press kit. Submitted press releases will be reviewed by ASH Communications staff to ensure compliance with press release guidelines. ASH Communications staff will begin accepting online press release submissions November 1, and will continue accepting them until the morning of December 8. Guidelines for press release acceptance are on the corporate and institutional press policies page.

Can my organization’s press release be displayed in the on-site press working room?

Beginning with the 59th ASH Annual Meeting & Exposition, press releases from academic institutions and companies will be made available to registered media through the ASH online press kit. ASH will not provide on-site, hard-copy distribution of institutional/corporate press releases in the press working room at the Georgia World Congress Center in Atlanta.

Will the abstracts be published in Blood, the journal of the American Society of Hematology?

Yes, all abstracts selected for the 59th ASH Annual Meeting will be published in the online Blood archives at www.bloodjournal.org in early December. They will not be included in a print issue of Blood.

What do I need to do in order to hold a press briefing for my company/institution during the ASH annual meeting?

Press briefings and other media-related events are permitted but may not be held on site at the convention center or at any time during ASH-sponsored events. To obtain approval and reserve meeting space for press events, please refer to the Guidelines for Ancillary Meetings for further instructions.

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