Materials contained in the ASH annual meeting presentations, including slides, audio, abstracts, and posters, are protected by copyright. Any photography, filming, or audio-video recording of the presentations or posters is strictly prohibited, except by registered members of the media. An exception is made for non-flash photography and audio recording using hand-held equipment, so long as it is strictly for personal, non-commercial use and not disruptive. Attendees taking photos or audio/video recording in the exhibit hall for personal use must obtain permission from the exhibiting company before engaging in such activities within a particular booth. Violators of this policy will be escorted and barred from the session or exhibit hall. Repeat offenders will have their meeting badges revoked and will not be allowed to continue to attend the meeting. Please note that annual meeting content may not be published or reproduced in any medium (including social media) without express written permission from ASH (or, in the case of the posters, from the author).
ASH will have professional photographers present at the annual meeting; therefore, please note that any photographs taken at the meeting may be used in future ASH publications, on the ASH website, or in other Society materials. Exhibitors in the exhibit hall also may be taking photographs or recordings; however, they are required to obtain written permission from attendees if using such photos or recordings for promotional or commercial purposes. Attendance or participation in the meeting constitutes an agreement with ASH by the registrant for the Society to use and distribute the registrant’s image or voice in photographs, videotapes, audiotapes, or other electronic media pertaining to annual meeting events and activities.
Smoking will not be permitted in any of the hallways, lobbies, meeting rooms, exhibits, or poster sessions at the convention center. Please refrain from smoking unless you are outside the building.
Prohibited Session Room Behavior
In crowded sessions, please honor the instructions provided by ASH staff. You may be told not to stand against the walls in these rooms or not to block the aisles. Please note that if a room reaches full capacity, you may be denied entry, as ASH must obey the guidelines established by the Fire Marshall in New Orleans.
Participation of Financial Professionals
The ASH annual meeting is a public forum; therefore financial professionals and other individuals whose principal reason for attending the annual meeting is to seek business opportunities or obtain information affecting investment positions are welcome to register. However, the educational and scientific aspects of the annual meeting are always top priority. It is important that financial professionals identify themselves when speaking with presenters, particularly when asking questions for which the answers may have implications for corporate valuation or positions in equity markets. Speakers and moderators are also asked to give preference to questioners with scientific or clinical inquiries.
Children Under 12
For safety reasons, children under the age of 12 (including infants in carriers and strollers, or hand-carried infants and toddlers) are not permitted in the exhibit hall and poster sessions. Additionally, ASH prohibits children and infants in the sessions, as they may distract the speakers and disrupt other attendees. ASH has made arrangements with KiddieCorp to provide subsidized child-care services at the meeting.
back to top