back to top
exhibiting company will be allowed two complimentary meeting badges (A member
from the Corporate Relations team will personally deliver your company’s badges
at your exhibit table, which can be found in the exhibit hall).
badges will only have the company name on them. The badges are interchangeable
with booth staff, if necessary.
that are also providing educational support for the meeting will have badges
that list the company name and level of support beneath it. The number of provided badges is dependent on
the amount of educational support.
registration, each exhibitor should provide their business card to help us
update the American Society of Hematology (ASH) contact list.
- If an
additional company representative attends to represent the exhibiting company,
they will be required to pay the on-site, non-member $695 registration fee.
- ASH does not sell one-day only meeting
Exhibit Booth Rate: $10,000
- Six-foot tabletop exhibit
- Tier 3 Priority Points
- Signage indicating company name
Premium Booth Rate: $12,000
Premium booths are in a prime location closer to the ASH booth.
ASH will provide one skirted six-foot table on site. Hotel staff will ensure that these tables are already in place when exhibit set-up begins.
If your exhibit booth requires power, please e-mail Janet Biddle at Janet.Biddle@spargoinc.com by September 1, 2017.back to top
ASH ensures all contributions are appropriately acknowledged. Exhibitor Priority Points are assigned according to the Priority Points Scale. For Meeting on Hematologic Malignancies specifically, your company will be assigned a ranking using points accumulated in 2015, 2016 and 2017*. The ranking determines exhibit booth placement.
For more information, please contact Thelma Barnett at email@example.com.
ASH retains the exclusive right to revise the Exhibit Hall floor plan(s) and/or relocate any assigned Exhibitors as determined solely by ASH.back to top
Attendance at Sessions
back to top
- The complimentary meeting badges do allow exhibitors access to the meeting sessions. However, please keep the following in mind:
- We ask that you not participate in the question-and-answer period at the end of each session.
Promotion of Exhibitor
As a promotional benefit of exhibiting, ASH will provide the following:
back to top
- Recognition on the ASH website
- Company acknowledgment in meeting materials (Print recognition deadline is August 18, 2017)
- Company acknowledgement on introduction slide in session room
|Thursday, September 7|
|12:00 noon - 5:00 p.m.||Exhibitor Set-up|
(Note: We will not have overnight security, so do not leave valuables in the exhibit hall)
|Friday, September 8|
|7:00 a.m. - 7:45 a.m.||Attendee Registration, Breakfast (provided) & Exhibits Open|
|10:00 a.m. - 10:30 a.m.||Coffee Break|
|12:30 p.m. - 2:00 p.m.||Lunch (provided) & Exhibits Open|
|4:00 p.m. - 4:30 p.m.||Coffee Break|
|Saturday, September 9|
|7:00 a.m. - 7:30 a.m.||Attendee Registration, Breakfast (provided) & Exhibits Open|
|9:45 a.m. - 10:15 a.m.||Coffee Break|
|11:45 a.m. - 1:00 p.m.||Lunch (provided) & Exhibits Open|
|2:30 p.m. - 3:00 p.m.||Coffee Break|
|3:00 p.m.||Begin Exhibitor Breakdown|
IMPORTANT NOTE: It is important that all exhibitors stay at their booths during the exhibit hall hours. Please do not breakdown and leave your booth prior to Saturday at 3:00 p.m. Doing so may put your company at risk from being allowed to exhibit at future Meeting on Hematologic Malignancies meetings.back to top
back to top
- Each exhibitor will be responsible for paying the hotel handling charges associated with their inbound shipment before their boxes will be release to them. Exhibitors may go to the onsite FedEx office to pay these charges prior to move in, or will be able to work directly with a FedEx representative to provide payment in order to receive their boxes.
- Each exhibitor should have a representative that will prepare shipment of materials at the close of the meeting. This process will begin at 3:00 p.m. on Saturday.
- ASH staff will not provide packaging supplies.
- The company representative(s) will be responsible for boxing all materials and providing payment for the shipping charges - either by shipping account member or credit card.
- Any boxes shipped to the Fairmont Chicago Millennium Park should be addressed as follows:
C/O American Society of Hematology
Fairmont Chicago, Millennium Park
200 N Columbus Dr.
Chicago, IL 60601
Rules and Regulations
ASH is committed to providing
the highest quality Meeting on Hematologic Malignancies meetings possible. The
ASH policies for exhibitors are part of a contract between the exhibitor and
ASH, and that submission of the application for exhibit space constitutes the
exhibitor’s agreement to abide by these regulations. All booths must be manned
at all times during the exhibition hours. Please
ensure that all staff attending this meeting adheres to this requirement.
Booth Cancellation Policy
All exhibit booth cancellations must be submitted to ASH in writing to firstname.lastname@example.org.
- Any cancellations received in writing through May 1, 2017 will not incur a cancellation penalty and the exhibitor company will be issued a 100 percent refund of any monies received by ASH for said cancellation.
- Any cancellations received in writing May 2, 2017, through July 3, 2017 will incur a 50 percent cancellation fee.
- Any cancellations received in writing after July 3, 2017, will incur a 100 percent cancellation penalty and the host will be issued no refund of any monies received by ASH for cancellation.
Cancellation of Meeting on Hematologic Malignancies
It is mutually agreed that in the event of cancellation of the Meeting on
Hematologic Malignancies as a result of strikes, acts of God, war, terrorism,
disaster, government regulations, or other causes that prevent its scheduled
opening or continuance, this agreement will be terminated immediately. ASH
shall determine an equitable basis for refund of a portion of the exhibit fee
as possible, after due consideration of expenditures and commitments already
Conduct/Character of Exhibits
solely responsible for the selection and presentation of all educational
program sessions and their content, including the selection of the topics,
authors, speakers, moderators, and materials presented or distributed during
educational sessions. No Exhibitor shall influence or seek to influence any
decisions relating to the educational program or sessions. Exhibitor status is
not required in order to provide commercial support for the educational
sessions. Any such commercial support by an Exhibitor must be pursuant to a
separate agreement, which shall specifically provide that the commercial
supporter has no influence over the content of the educational program sessions
or content, for which ASH remains solely responsible as set forth above.
Character of the exhibits is subject to the
approval of ASH. ASH reserves the right to curtail exhibits or parts thereof
that do not reflect the character of the meeting. This reservation applies
without limitation to persons, conduct, and articles of merchandise, printed
materials, or any other items that affect the character of the exhibit.
Exhibits are restricted to products and services related to hematology.
demonstrations and the distribution of literature or samples must be made
within the immediate area around the tabletop exhibit. Interviews will not be
Exhibits and its
representatives are prohibited from conducting any sales or promotional
activities within the space used for educational sessions. All exhibits and
promotional materials shall be confined to the exhibit space. Canvassing or
distributing promotional materials outside the exhibit’s booth space is not
permitted. No literature is to be distributed anywhere else within the hotel.
No meetings or
social events that include meeting speakers or attendees are allowed during
official meeting hours.
are permitted to distribute promotional materials and other related items at their
exhibit booths. All items distributed must be useful to the participants at the
meeting and/or in the professional activities of the booth visitors. Items must
be small in size and made available to all ASH attendees regardless of
demographics, as long as supplies last. ASH reserves the right to discontinue
the distribution of any items deemed inappropriate.
ASH prohibits the distribution of any food and/or beverages at exhibit booths as
these will be provided by ASH within the exhibit space. Wrapped candy is
permitted at the exhibit booths.
Each venue room will be locked at night. This does not, however, guarantee or insure
the exhibitor against loss. ASH is not liable for any of the exhibitors’
property. It is recommended that exhibitors not leave anything of value
unattended at the tabletop exhibit.
Displaying of Investigational Products
According to the Healthcare Convention Exhibitors Association, to remain within the expectations and limitations of the Food and Drug Administration’s guidelines
on Notices of Availability, any investigational product that is graphically
depicted on a commercial exhibit should: 1) contain only objective statements
about the product, 2) contain no claims of safety, effectiveness or
reliability, 3) contain no comparative claims to other marketed products, 4)
exists solely for the purpose of obtaining investigators, 5) be accompanied by
directions for becoming an investigator and a list of responsibilities, and 6)
contain a statement: “Caution-Investigational Device-Limited to Investigational
Use” (or similar statement) in prominent size and placement. For more
information, please contact the FDA.
Limitations and Liability
Exhibitors agree to protect, save, and keep the ASH and the occupied hotels forever
harmless from any damage or charges imposed for violation of any law or
ordinance by the exhibitor, its employees or agents. The exhibitor also agrees
to strictly comply with the applicable terms and conditions contained in the
agreement between the ASH and the Meeting on Hematologic Malignancies venue.
Further, the exhibitor shall at all times protect the ASH and the Meeting on
Hematologic Malignancies venue against any and all loss, cost damage,
liability, or expense which arises out of, from, or by reason of any act or
omission of exhibitor, its employees, or agents.
demonstrations are allowed at the tabletop exhibits, but no microphones or
sound systems will be allowed.
Amendment by ASH
back to top
ASH reserves the right to interpret, amend, and
enforce these contract conditions and rules and regulations at any time.
Written notice of any amendments or interpretations shall be given to all
contracted exhibitors. All amendments that may be made shall be equally binding
(upon publication) for all parties as if contained in the original regulation.