The ASH Minority Medical Student Award Program (MMSAP) has a new yearlong research option, which provides the opportunity for medical students to gain experience in hematology research and to learn more about the specialty by immersing themselves in a yearlong laboratory, translational, or research project under the mentorship of an ASH member. Students must take a year off from medical school during what would otherwise be their second, third, or fourth year of medical school.
The total amount of the award is $42,000, which includes:
- $32,000 stipend
- $4,000 for research supplies
- $4,000 for insurance and educational expenses
- $2,000 for ASH annual meeting attendance, which includes:
- $1,000 travel allowance
- $1,000 after the meeting for making a short presentation about the research project at a special reception
Award recipients also receive complimentary ASH membership throughout medical school and residency; registration for the ASH annual meeting during year of award; and online access to The Hematologist and Blood.
The award is for a one-year period, generally July 1 through June 30. The stipend will be paid directly to the participating institution of the mentor, not to the mentor or the recipient. Indirect costs (i.e., facilities and administration costs) are not allowed.
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|Application Available||August 1, 2018|
|Application Deadline||January 15, 2019|
|Award Notification||Mid-March 2019|
|Award Activation||July 1, 2019|
- For the purposes of this program, minority is defined as a group of people from racial and ethnic groups that have been shown to be underrepresented in health-related sciences in the United States and Canada. This includes American Indians or Alaska Natives, Blacks or African Americans, Hispanics or Latinos, Native Hawaiians or Other Pacific Islanders, African Canadians, Inuit, and First Nation Peoples. Applicants are asked to self-identify, and participants are drawn from this pool.
- Applicants must be citizens or permanent residents of the United States or Canada and be a first, second, or third year medical student actively enrolled in an MD, DO or MD/PhD medical school program in an LCME or AOA COCA (or its equivalent) accredited medical school in the United States or Canada. Must be in good standing relative to their course work, at the time of application. Be between their first and second or second and third or third and fourth year of medical school at the start of their research experience.
Eligible applicants must:
- Submit a complete application online. Once you are in the awards portal, please select Minority Medical Student Award Program to access the application. Please indicate “Yearlong” as the MMSAP experience for which you are applying once you are in the application.
- Be planning an investigative career in laboratory, translational, or clinical hematology research.
- Propose a project that may take place at the institution where the applicant is in medical school or at another institution with sufficient activity in hematology research and education as judged by the award study section.
- Propose a research project in hematology which will be exclusive to the applicant and will be conducted within the mentor’s lab.
- Have a research mentor who is an active ASH member at the time of application and remains a member for the duration of the award period. The mentor will oversee the progress and work of the award recipient, will assist in completing the program application, aid the recipient in their research, and ensure that the recipient meets all deadlines, including those for award reports. The mentor must have active research funding in hematology from NIH or an equivalent organization.
- Not have any other concurrent funding for a similar experience.
- Agree to spend more than 80% of his/her time conducting research during the one-year experience. Some clinical shadowing of hematologists or related providers during the year is allowed.
- Plan to conduct the research at an institution that will allow for continued enrollment in medical school and/or will provide an alternative mechanism for the student to maintain health, dental, and vision insurance during the award time period (up to $4,000 in funding is provided for premiums for this insurance).
No more than one award will be made to a student working with one mentor.back to top
Career Development Mentors
ASH believes a multiple mentorship model is important for researchers regardless of their career stage. Therefore, recipients will be paired with a career development mentor by the ASH Committee on Promoting Diversity. Career Development Mentors are ASH members who are available to provide professional guidance, career development, and positive role modeling to participants for the duration of the program. Career development mentors receive a $1,000 travel stipend to attend the ASH annual meeting with the student. The mentor receives this stipend each year that he/she travels to the ASH annual meeting with the student during the student's remaining years of medical school and residency.back to top
Any submission that does not follow the application requirements, is not formatted correctly, is lacking information, has incorrect information, or is lacking required documents will be deemed ineligible and will not be reviewed by the study section. There will be no appeals or consideration for additional or further review once an application has been determined to be ineligible and will not be reviewed by the study section. There will be no appeals or consideration for additional or further review once an application has been determined to be ineligible.
Please use the following resources to help guide you through the application process.back to top
All applications must be submitted through the ASH online awards module and must include the following to be considered complete:
- Completed application form
- Research proposal (three page limit with the option of one additional page of references)
- Personal statement
- Applicant biosketch (Standard NIH Format)
- Mentor biosketch (Standard NIH Format)
- Three* letters of recommendation should be submitted on official letterhead and uploaded in a PDF format.
- Letter from the dean of your medical school
- The letter should be from a dean of the home institution of the applicant, or an appropriate leader of the institution where the research will be conducted, confirming that if accepted the applicant will continue to be enrolled in medical school and/or insurance will be maintained during the award period.
- Letter from an advisor or medical school instructor
- The letter should articulate how your participation in MMSAP would benefit your career development.
- Letter of endorsement from your research mentor
- The letter should state the support the applicant will receive from the mentor and the mentor's institution.
All documents will need to be uploaded in the system as a PDF on official letterhead. Any form or templates will be available through the system.
*Previous recipients of an MMSAP award must also submit a letter of recommendation from their career development mentor.back to top
Evaluation, Selection, and Notification
Applications submitted by the deadline will be reviewed by the Committee on Promoting Diversity and will be evaluated on the following criteria:
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- The significance and originality of the proposed study and hypothesis
- The appropriateness, feasibility, and adequacy of the proposed experiment and methodology
- A focus on basic, translational, clinical, or health sciences research in hematology
- The qualifications and experiences of the applicant; factors to be considered include, among others, the potential for future independent investigation and commitment to a career in hematology research
- The qualifications of the mentor in terms of past mentorship in hematology and the ability to lead the medical student to a successful end-product of a submitted manuscript within the year of research work
- The strength of the institutional letter of support as it pertains to the quality and level of support the applicant is to receive from the institution
Terms and Conditions
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- The award is for a one-year period, July 1 through June 30 (off cycle exceptions can be allowed with explanation).
- The total award amount $42,000. The award is comprised of $32,000 to support the trainee, a $4,000 research allowance for supplies, $4,000 for insurance and educational expenses (including one course), and $2,000 for meeting attendance.
- Payments are made to the institution at which the recipient will conduct their research in two equal installments first on July 1 and then on January 1.
- Depending upon curriculum requirements, it is the decision of each medical school as to whether or not the award recipient continues to be enrolled in medical school during the award period.
- Recipients must be conducting research at an institution that will allow for continued enrollment in medical school and/or alternative mechanism for the student to maintain health, dental, and vision insurance during the award time period (up to $4,000 in funding is provided for insurance premiums and educational expenses).
- Recipients are to arrange for their own health insurance either through their institution or independently.
- At the conclusion of the award period, a final report is required highlighting the project’s progress and summarizing the usage of funds.
- All recipients must agree to provide a permanent email address.
- A record of award recipients will be kept and the contact information updated for at least 10 years after the award period.
- Following the award period, recipients are required to respond to all requests from the Society for information on their career progress as outlined in the Final Report and Monitoring section.
- Award funds cannot be deferred and are non-transferable.
- No-cost extensions may be requested by a recipient if needed. The letter will need to be submitted by the mentor in writing to the Committee on Promoting Diversity chair asking for a no-cost extension. It will be at the discretion of the Committee on Promoting Diversity and the study section chair to approve of the request. Any requests should be emailed to the Awards and Diversity Department at email@example.com.
- Receipt of the MMSAP yearlong does not include or require an ASH Annual Meeting abstract submission, but it is highly encouraged.
- If selected for an award, the trainee will agree to cite support from the “American Society of Hematology (ASH)” in any publication or poster describing research conducted during the award period.
- All funds must be used to provide the award recipient a stipend and any supplies for the purposes of conducting the research submitted in the application. Indirect costs (i.e. facilities and administration costs) are not allowed for any MMSAP research option. Violation will result in the revocation of the award funds.
- All ASH funding not spent by the end of the award term must be returned to the Society within ninety (90) days of submitting the final report. A check made out to the American Society of Hematology must be sent to the attention of the Diversity Programs Manager at ASH Headquarters.
Final Report and Mentoring
ASH MMSAP yearlong recipients are required to submit a final written report (not to exceed four pages). This will include a summary of research, manuscript submissions during the award period related to the funded research, presentations (locally and nationally) of the funded research during the award period, educational goals met, and a summary of the usage of funds. This report must be emailed to firstname.lastname@example.org. Members of the ASH Committee on Promoting Diversity will evaluate final reports.
Failure to submit the final report, or an interim progress report, will render the applicant ineligible for future ASH funding.
Following the award period, recipients are required to respond to all requests from the Society for information on their career progress.
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