American Society of Hematology

Exhibit Rules and Regulations

Please check back soon for detailed exhibit rules and regulations for the 60th ASH Annual Meeting and Exposition.

ASH is committed to providing the highest quality annual meeting possible. It is agreed and understood that the policies for exhibitors are part of a contract between the exhibitor and ASH and that submission of the application for exhibit space constitutes the exhibitor’s agreement to abide by these regulations. The following rules and regulations are taken from ASH Corporate Policy and form a binding contract between the exhibitor and ASH. All exhibit participants are strongly encouraged to read and be familiar with ASH's Principles for Relations with Industry.

It is the responsibility of the official exhibitor representative to see that all booth staff are made aware of and adhere to all rules and regulations and conduct themselves in a professional manner. Exhibitor personnel may not enter the exhibit space/meeting rooms of another exhibitor without permission from the latter. At no time may anyone enter an unstaffed area of another exhibitor.

ASH reserves the right to interpret, amend, and enforce these contract conditions, rules, and regulations at any time as it deems proper to ensure the success of the exposition. Written notice of any amendments or interpretations shall be given to all contracted exhibitors. All amendments that may be made shall be equally binding (upon publication) for all parties as if contained in the original regulation.

ASH reserves the right to restrict exhibits that are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and to prohibit or evict any exhibit that, in the opinion of ASH, detracts from the general character of the exhibit hall. All booth activities and content must be professional in nature and provide educational information related to the field of hematology. This reservation includes persons, things, conduct, printed material, or anything ASH judges to be objectionable. In the event of such restriction or eviction, ASH is not liable for any refund to the exhibitor.

Eligibility to Exhibit

Only an organization identified in a signed Application and Contract for Exhibit Space, submitted either by hard copy or online, that has been approved by ASH may exhibit. ASH retains the sole and exclusive right to determine which companies/organizations may exhibit at ASH meetings. The name of the company or organization that appears at the top of the Application and Contract for Exhibit Space is eligible to be placed in the booth or appear on any printed list of exhibitors.

Eligible exhibitors may exhibit commercially available hematologic products and services whose marketing, safety, and efficacy have been determined as required by applicable law, provided that the specific products or services have been approved for exhibition by ASH. Products eligible for exhibition are hematologic products, equipment, and services that, upon review by ASH and at the sole discretion of ASH reviewers, are marketed for the labeled indication or promoted for a use in accordance with applicable legal requirements, including those from the Food, Drug, and Cosmetic Act and the FDA.

Exhibits with a primary purpose of conducting market research, gathering business intelligence, identifying key opinion leaders, or identifying data sources, or similar activities not consistent with the purpose of the exhibit hall, are not eligible.

Please note that while all meeting attendees are invited to the exhibit hall, anyone who is observed to be soliciting business in the aisles or other public spaces or in another company’s booth will be asked to leave immediately and their badge will be revoked. Additional penalties may be applied. Please report any violations you observe to ASH Show Management.

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Payments, Cancellations, and Refunds

All exhibit space, meeting room rentals, exhibitor directory listings, Product Theaters, hotel room door drops, and mailing list rentals must be paid in full prior to move-in. Exhibitors with outstanding balances will not be permitted to access the exhibit halls or freight docks or begin the installation of their exhibits. Badges will also be withheld until full payment has been received.

Detailed information regarding the payment policy, cancellation penalties, and refund requests will be available in early 2018.

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