Published on: May 24, 2018
- Contact and Electronic Communications
- Mission of ASH
- Information We Collect About You
- How We Use Information
- Sharing and Disclosure
- Credit Card Information
- Controlling Your Information
- Opt Out and Opt In
- Cookies and Tracking
- Third-Party Links and Websites
- Social Media and Community Platforms
- How We Protect Your Information
- California Residents Rights
- California Do Not Track Notice
- Your Rights and Choices
PLEASE READ THIS PRIVACY STATEMENT AND NOTICE OF PRIVACY
PRACTICES CAREFULLY. This Privacy Statement and Notice of Privacy Practices
Society of Hematology ("we" or "us" or "ASH").
and shall apply to your use of this website, your downloading and use of our
mobile applications, your use of any affiliated third party websites that may
or capabilities accessible on or by any top-level ASH domain owned by us
including but not limited to the following www.hematology.org,
www.scdcoalition.org, www.bloodjournal.org, www.ashclinicalnews.org, www.bloodadvances.org,
www.ash-sap.org, any subsite, subdomain, subdirectory, virtual site, or
virtual directory thereof (each, a "Site" and collectively the
Sites, including the collection, storage, transfer, sharing and handling of
your personally identifiable information ("Personally Identifiable
Information" or "PII") and your non-personally identifiable
information ("Non Personally Identifiable Information" or "NPII")
when you utilize the Sites.
Changes to this
ASH reserves the right to revise or update this Privacy
Policy at any time, and you agree to be bound by those revisions or updates.
the event we materially change the way in which we use your Personal
Information, we will provide you with at least 30 days notice and ask you to
Conditions that apply with respect to your use of the Sites and your submission
of your member information to ASH.
collection. By providing us your information you acknowledge that you have read
through and accept the terms of this document on your initial visit to Site and
by submitting content or materials to us through our Sites or when you become a
member of ASH.
any contractual or other legal right in or on behalf of any person. The
information you provide to ASH when you become a member is also governed by the
terms and conditions of your membership. In the event of a conflict between
membership will govern.
and Electronic Communications
By providing your information on our Sites and/or
registering to become a member you agree that we can communicate with you
electronically regarding any legal, regulatory, technical, security, privacy,
administrative or consumer notification obligation relating to your use of the
Sites or regarding your membership. We may use your email address to confirm
your request, to send you notice of payments, to send you information about
changes to our products and services, and to send notices and other disclosures
as described above or as required by law. Generally, users cannot opt-out of
these communications, but they will be primarily informational in nature rather
you can contact:
American Society of
2021 L Street NW,
Washington, DC 20036
Mission of ASH
With more than 17,000 members
from nearly 100 countries, the American Society of Hematology is the world's
largest professional society serving both clinicians and scientists around the
world who are working to conquer blood diseases. ASH's mission is to further
the understanding, diagnosis, treatment, and prevention of disorders affecting
the blood, bone marrow, and the immunologic, hemostatic and vascular systems,
by promoting research, clinical care, education, training, and advocacy in hematology.
Information We Collect About You
We collect two types of information from you when you visit
our Sites or when you become a Member of ASH: (1) "personally identifiable
information" ("PII") (as defined below) and (2) non-personally
identifiable information ("NPII") (as defined below).
that identifies you personally, such as your name, address, telephone number,
Here are some examples and explanations of the ways in which
we may collect, store, transfer, share or otherwise make your PII available to
- Participation and Engagement
History. When you use our services
and/or become a member of ASH we track your participation and engagement
history and in some circumstances make this information available to other
members of ASH or to the general public.
- Participation history may include
information about your committee membership and participation generally in the
mission of ASH. We maintain PII on all of
our members that can be accessedthrough a secure online member directory.
Inclusion in this directory is AUTOMATIC unless you OPT OUT in the membership
options account settings. Inclusion in this directly means your information may
be accessed only by other current ASH members through a password-protected,
members-only area of the Sites.
- We also offer a voluntary,
publicly accessible online directory of members through a section on our Site called
Hematologist". Inclusion in this
directory is based upon an affirmative OPT IN selection in address field table
in your account settings. The Find a Hematologist directory allows patients and
other members of the public to search for hematologists and provides users with
contact information for members who have chosen to be listed in the directory. You
may choose to OPT OUT of this directory at any time by accessing their
membership profile and adjusting your account settings accordingly.
- Survey Data. The gathering of this information may include
analysis and sharing of online surveys for which you may choose to participate.
- Contribution and Payment
Information. We collect information
on the amount of contributions you have made to ASH and your purchase history
from the Sites.
- Award and Grant Recipient Data. When you accept an award or grant from ASH, we track
your acceptance and engagement with the award/grant program and with your
permission we may make your name, institution, and in some cases, your project
topic, available to the general public.
"NPII" can be technical information or it can be
demographic information, such as your age, gender, or interests. Non-personally
identifiable information may also mean aggregated, non-identifiable or
anonymized information. Non-personally identifiable information does not
identify you personally. If you do provide us with non-personally identifiable
information, we may use it for the purposes described in this statement or
where it is collected, or any other legal purpose.
Here are some examples of the ways in which we may collect
and store your non-personally identifiable information through our services,
and how we use such information:
- Log Information.
When you use our services or view content provided
by ASH we automatically collect and store certain information in our server
logs. This type of information includes details of how you used our service, IP
address information described below, web pages which have been viewed by a
visitor, data and time, domain type, device event information such as crashes,
system activity, hardware, settings, browser type or version, browser language,
the date and time of your request and referral URL.
- Internet Protocol (IP) address.
Your "IP address" is a number that lets
computers attached to the Internet know where to send you data, such as the
screens and pages of our services that you view. We use this information to
deliver our screens and pages to you upon request, to tailor our services to
the interests of you and our other visitors, and to measure traffic to and
within our services.
- Demographic Information.
"Demographic information" may be your
gender, age, zip code, and interests. We may collect such information about you
through our services and use it to provide you with personalized services and
to analyze trends to ensure that our services and the information on them is
targeted to meet your needs. Please note that we also consider aggregated
information, which is not personally identifiable, to be non-personally
- Device Information.
"Device Information" may include
information we collect such as your hardware model, operating system version,
unique device identifiers and mobile network information including phone
number. We may associate your device identifiers or phone number with your
- Location Information.
When you use ASH services we may collect and process
information about your actual location. We use various technologies to
determine location, including IP Address, Global Positioning Systems and other
sensors that may provide ASH with information about nearby devices, Wi-Fi
access points and cell towers.
We Use Information
Personally Identifiable Information. If you do
provide us with personally identifiable information, we will only use it for
the purposes described in this statement or where it is collected.
We use personally identifiable information to provide you
with services, to develop our membership and to provide members with certain
opportunities, for Site troubleshooting and maintenance, to communicate with
you about your membership, opportunities and our services, or to conduct
marketing and fundraising research. We also use personally identifiable
information in our services to:
- help us create and publish content
most relevant to you;
- allow you access to certain areas
of our Sites;
- register you as a Member and
develop your profile and enable you to take advantage of the personalized
features of our Sites;
- make our membership mailing list
available to outside groups for educational purposes, including mailings about
grant opportunities that could be beneficial to members, educational
publications (e.g., medical textbooks, scientific journals), and educational
programs or courses.
- alert you to special offers,
updated information, and our other new services or those of other
- forward promotional materials and
to fulfill the terms of such promotion;
- complete a transaction or service
requested by you;
- target our services to your needs;
- identify you as a poster or
provider of content;
- contact you in response to sign up
forms such as "Contact Us" or "Order Inquiry"; and allow you to register for
meetings, submit abstracts, apply for award and grant programs, and to request
Non-personally identifiable information. We may use
non-personally identifiable information for the purposes described in this
combining non-personally identifiable information with personally identifiable
Reports. We periodically prepare analyses and
reports reflecting visitor and member use of the services. In preparing these
reports, we may combine and analyze the personal information you provide to us
with information from other sources. However, these reports will only include
aggregate information about visitors and members. The information in these reports
will not identify individuals. Any business partner with whom such reports may
be shared will also not be able to contact you from the information contained
in the reports.
Sharing and Disclosure
Personally identifiable information. Primarily, we may
share or disclose your personally identifiable information in the following
- To fulfill a service to you.
- To offer you products from our
affiliates, strategic partners, agents, or from third-party marketers and other
unaffiliated parties that we believe may be of interest to you, or to assist
such parties for research, administrative, and/or business purposes.
These parties may
contact you with an offer or advertisement related to a product or service, or
they may use such information for their own research, administration or
- To unaffiliated third-party
service providers, agents, or independent contractors who help us maintain our
services and with other administrative services (including, but not limited to,
order processing and fulfillment, providing customer service, maintaining and
analyzing data, sending customer communications on our behalf, and entry
collection, winner selection and prize fulfillment for contests, sweepstakes,
and other promotions).
We seek to ensure that
such unaffiliated third-parties will not use your personally identifiable
information for any purpose other than that for which they are responsible.
However, we cannot guarantee that they will not use it for any other purpose.
- To complete your purchase.
If you choose to make
a purchase on or through our services, we may ask you for your credit card
number, billing address, and other information in connection with completing
such purchase, and we may use such information to fulfill your purchase. We may
also provide such information, or other personally identifiable information
provided by you, to unaffiliated third-parties to complete your purchase (for
example, to process your credit card).
- To comply with law, or in the
good faith belief that such action is necessary to conform to the requirements
of law, or comply with legal process served on us, and to protect and defend
our rights or property, including our rights and property and our services, or
act in urgent circumstances to protect the personal safety of you and our other
- To third parties as part of a
corporate reorganization process including, but not limited to, mergers,
acquisitions, and sales of all or substantially all of our assets.
- To track and analyze
non-identifying, aggregate usage and volume statistical information from our
visitors and customers and provide such information to third parties.
- To protect against fraud and potential fraud.
We may verify the
information you provide using our services through third parties. In the course
of such verification, we may receive additional personally identifiable
information about you from such services. In particular, if you use a credit
card or debit card to purchase services with us, we may use card authorization
and fraud screening services to verify that your card information and address
match the information you supplied to us, and that the card has not been
reported as lost or stolen.
Non-personally identifiable information. We may share
and disclose your non-personally identifiable information for the purposes
described in this statement or where it is collected, or any other legal
purpose, including, when and where applicable, sharing and disclosing
non-personally identifiable information combined with personally identifiable
Legal Disclosure. We may disclose information about
you and your use of the services if we believe that such disclosure is
reasonably necessary to:
- Comply with the law and/or legal
process where a formal request has been made (e.g. request from an
administrative oversight agency, civil suit, subpoena, court order or judicial
or administrative proceeding);
- Protect or defend our rights and/or property or the rights and property of others;
- Respond to claims that the
content(s) of a communication violates the rights of another.
Also, circumstances may arise where, for business reasons,
We may decide to reorganize, or divest all or part of our business through
sale, assignment, merger or acquisition, or we may acquire a new business. In
these circumstances, personal information may be shared with the actual or
prospective purchasers or assignees, or with the newly acquired business. In
such an event, we shall provide notice of any material change to this Privacy
Policy, or our services, in the manner described in the Changes to this Policy
If you encounter a screen or page that requests information
you do not want to share with us, do not enter the information and do not
and other tracking technologies as explained below.
Credit Card Information
Users may be prompted to enter their credit card
information, including, for example, when making purchases, renewing
membership, or making a donation online. Any credit card information you may
provide to us is secured during transmission over the Internet using
industry-standard secure socket layer (SSL) encryption. We use your credit card
information only to bill you for the products and services you order from us.
We do not share your credit card information with anyone, except as may be
necessary to process your transactions or comply with law.
Controlling Your Information
As a convenience to our members, we provide a number of
different opportunities to review and change information in your profile and to
unsubscribe from our Services. For example, you can go to the website and log
into your profile page to make desired changes.
Upon request we will attempt to delete such information,
where technically feasible, after we receive a request from you to delete
information. Please be advised that by requesting that your data be removed
from our database, you will be unsubscribed from our services.
Please be advised that we may reject requests that are
unreasonably repetitive, require disproportionate administrative or technical
efforts, risk the privacy of other individuals or would be commercially
unreasonable or impracticable.
We will retain your information for as long as your account
is active or as needed to provide you services.
Please contact us if you wish to cancel your account or
request that we no longer use your information to provide you services. We will
retain and use your information as necessary to comply with our legal
obligations, resolve disputes, and enforce our agreements.
Opt Out and Opt In
Opt-Out of Communications:
You may choose to not receive promotional email
communications from us and can opt-out of:
- receiving other types of
communication from us, such as emails or updates regarding new services and
products offered on or through our services and any new features or services on
- sharing or disclosing your
personally identifiable information with third parties.
You may exercise your
opt-out by ticking or un-ticking the appropriate box, if such checkbox where
such information is collected, or by contacting us. We will process your
unsubscribe as soon as possible, but please be aware that in some circumstances
you may receive a few more messages until your request is processed. You also
may opt-out of receiving such emails by clicking on the "unsubscribe"
link within the text of the applicable email.
Opt-Out of Third Party Mailings
While we make our membership mailing list available to outside
groups for educational purposes, including mailings about grant opportunities
that could be beneficial to members, educational publications (e.g., medical
textbooks, scientific journals), and educational programs or courses, ASH
members who do not wish to have their mailing addresses shared with outside
parties in this manner may opt-out by contacting ASH Member Services at
202-776-0544 or CustomerService@hematology.org.
The Sites and services are not intended for use by
children. We do not intentionally gather personally identifiable
information about visitors who are under the age of 13. If a child has
provided us with personally identifiable information, a parent or guardian of
that child may contact us to have the information deleted from our records. If
you believe that we might have any information from a child under age 13,
please contact us at CustomerService@hematology.org. If we learn
that we have inadvertently collected the personal information of a child under
13, or equivalent minimum age depending on jurisdiction, we will take steps to
delete the information as soon as possible.
Cookies and Tracking
In connection with the services, we or other parties may use
cookies, web beacons, or other technologies that store or track information
related to your use of the services.
For some of our Sites, we may
vendor partners. By posting a separate and site specific policy on these
selected Sites, we are able to provide transparency to you and describe in
how ASH typically manages cookies on its Sites. The reasons for this is that
some of our third party site administrators are in the process of developing
and upgrading their compliance and technical use capabilities in the interest
of providing maximum choice to visitors to the Sites. These Sites include www.bloodjournal.org, www.bloodadvances.org, www.ash-sap.org and asheducationbook.hematology.org. For these
Sites, we will continue to update you as the technical and compliance
becomes available to you.
Third-Party Links and Websites
Our Sites may contain links to third-party services. While
we endeavor to work with third parties that share our respect for user privacy,
we are not responsible for the websites or privacy practices of such
data handling procedures for information collected by other linked websites or
business partners. You are responsible for knowing when you are leaving our
Sites to visit a third party website, and for reading and understanding the
Social Media and Community Platforms
Any information, communications, or material of any type or
nature that you submit to the Sites (including, but not limited to any ASH
Sites contained on a social media platform or website such as Facebook,
Instagram or Twitter) by email, posting, messaging, uploading, downloading, or otherwise
(collectively, a Submission), is done at Your own risk and without any
expectation of privacy. ASH cannot control the actions of other users of any
social media platform or website and ASH is therefore not responsible for any
content or Submissions contained on such sites and platforms. By visiting any
ASH Sites that is contained on a social media platform or website, you are
representing and warranting to ASH that you have reviewed the applicable
abide by all such provisions contained therein. We may provide public areas on
our services, such as forums and chat rooms, where you can post information
about yourself and others. Please exercise discretion and use caution with
respect to your information, especially in such public areas. We do not control
who reads postings on our services, or how they may use or disclose such
information. If you choose to voluntarily disclose information on public
portions of our services, that information will be publicly available and can
be collected and used by others. For example, if you post your email address,
you may receive unsolicited messages. PLEASE BE EXTREMELY CAREFUL WHEN
DISCLOSING ANY INFORMATION ABOUT YOURSELF OR OTHERS IN PUBLIC AREAS OF OUR
SERVICES. WE ARE NOT RESPONSIBLE FOR THE USE OR DISCLOSURE OF SUCH INFORMATION.
Protect Your Information
reasonable and appropriate measures to protect your information from loss,
misuse and unauthorized access, disclosures, alterations and destruction taking
in to account the risk involved in the processing and the nature of PII.
Unfortunately, no site, server or database is completely secure or "hacker
proof." We therefore cannot guarantee that information about you will not
be disclosed, misused or lost by accident or by the unauthorized acts of
California Residents Rights
(As provided by California Civil Code Section 1798.83)
A California resident who has provided personal information
to a business with whom he/she has established a business relationship for
personal, family, or household purposes ("California customer") is
entitled to request information about whether the business has disclosed
personal information to any third parties for the third parties' direct
marketing purposes. In general, if the business has made such a disclosure of
personal information, upon receipt of a request by a California customer, the
business is required to provide a list of all third parties to whom personal
information was disclosed in the preceding calendar year, as well as a list of
the categories of personal information that were disclosed.
California customers may request further information about
our compliance with this law by e-mailing CustomerService@hematology.org.
Please note that we are only required to respond to one request per customer
each year, and we are not required to respond to requests made by means other
than through this e-mail address.
Not Track Notice
Information Regarding Commercial Electronic Messages
("CEM") in Canada
Canada's Anti-Spam Law requires that the Company obtain the
express consent of Canadian citizens before sending an electronic message such
as an email that contains a promotion about our products. We will ask you
for your explicit consent when you provide us with your email address or other
personal information through which we intend to encourage your participation in
a commercial activity, such as a promotion for our products.
If you explicitly consent to receiving CEM, each
communication sent to you will contain an option to unsubscribe to the
communications or to revoke your consent to receive CEM. Alternatively,
you can contact us at the address or email provided below in the "Contact Us"
section to be removed from our mailing lists.
Your Rights and
You may have
certain rights regarding the personally identifiable information we maintain
about you. We offer you certain choices about what personally identifiable
information we collect from you, how we use that information, and how we
communicate with you. You may refrain from submitting information directly to
us, although doing so may impact our ability to provide the products, services,
and information you request.
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